University of Malta
 

Project Proposal & Approval
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1. I am a Research Support Officer employed on a definite contract for a specific project.  Can I mention my name in another project proposal as being the leader of the proposed project?
2. How will I know which funding programme is suitable for me?
3. What if I am invited in a project as a partner?
4. I have finalised my project proposal in consultation with the Project Support Team. However, I have been asked for the UoM to sign a Letter of Intent. What do I do?

5. Can I or my Head of Department / Dean of the Faculty sign the proposal documents?

6. What happens if the Rector is away?

7. I have already discussed my project with the Project Support Team. My proposal is now successful and I have received the agreement. Shall I pass it on to the Office of the Rector for signature?

8. What is the time frame for submitting documents for project support review?

9. When can I start using the funds?

10. The project I will be involved in has high ethical considerations.  Who shall I contact in this regard?







1. I am a Research Support Officer employed on a definite contract for a specific project.  Can I mention my name in another project proposal as being the leader of the proposed project?

Research Support Officers who are employed on a definite contract specifically for a project/s are not authorised to represent the UoM in project proposals.  However, should the Research Support Officer come across an opportunity which he/she believes can be beneficial to the UoM, he/she should present the proposal to Resident Academics who might be interested to participate.  Should the Resident Academics decide to participate in project proposal, and upon the event that the proposal is successful they may decide, depending upon the role of the University of Malta in the project and available Budget, to employ one or several Research Support Officers specifically for the project.  In any case, recruitment can only be made through an open call for application, for which the  Research Support Officer is welcome to apply.


2. How will I know which funding programme is suitable for me?

Calls for proposals are issued regularly by various funding bodies, including the EU Commission and its DGs / Agencies, private companies, the Fusion Programme managed by MCST, Territorial Cooperation programmes and others. Such calls and relevant information are circulated on the Newspoint as well as on the Project Support website. Each call has its own guidelines, work programme and proposal forms on their website which we advise you to go through carefully. Please contact us for further information.

3. What if I am invited in a project as a partner?
Prior to forwarding the proposal documents and budget to the Project Support Team by email, you need to look into the proposal to see whether the project topic is of interest, whether you have the necessary resources and whether participation would be beneficial to you and your department before deciding to proceed. If you have any queries, please include them in your email to Project Support and the relative team member will contact you shortly.

4. I have finalised my project proposal in consultation with the Project Support Team. However, I have been asked for the UoM to sign a Letter of Intent. What do I do?
The Letter of Intent must be sent by email. This also applies in the case where the UoM is the Lead Partner wherein the application form should also be sent by email. The Project Support Team will review the letter and if satisfied with the documents, will forward to the Rector for signature. If there are still further issues, a member of the team will contact you. Once the document is signed by the Rector, you will be contacted for collection from his office.

5. Can I or my Head of Department / Dean of the Faculty sign the proposal documents?
No. Only the Rector, Prof. Alfred J. Vella is the Legal Authorised Representative for the University of Malta and therefore is the only representative authorised to sign documents on behalf of the University of Malta. Any other person who signs documents renders the document without any legal value and therefore non-binding.

6. What happens if the Rector is away?
The Rector always assigns a delegate to act as the Authorised Representative in his stead. Normally such delegate would be one of the Pro-Rectors.

7. I have already discussed my project with the Project Support Team. My proposal is now successful and I have received the agreement. Shall I pass it on to the Office of the Rector for signature?
No. If the proposal is successful and documents are received, the Office of the Rector will either return the documents or forward them to the Project Support Team. The Rector does not sign any documents unless reviewed beforehand by the Project Support Team. When you receive the agreements, always send them in soft copy by email to the Project Support Team, who will handle the signature process.
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8. What is the time frame for submitting documents for Project Support review?
In order to allow time for the review and to sort out any pending issues, as well as allowing time for the Rector to view and sign, we ask for documents to be submitted at least 3 weeks before the deadline.

9. When can I start using the funds?
You may use the funds after the Grant Agreement is signed. A dedicated Project Number (or vote) will be opened in AIMS which will be communicated to you, together with your Project Support Officer who will handle approvals for your requisitions and financial reporting.

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Calendar
Notices
HOT Project
Talk by Dr Andre Xuereb on the recently awarded Horizon2020 project about Hybrid Optomechanical Technologies.  
Get Your Research Off The Ground
The Project Support Office and the Knowledge Transfer Office hosted a full day training event titled "Get your research off the ground - Don't shy away from funding opportunities"

 
 
Last Updated: 20 September 2016

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