What are Preparatory Visits?Preparatory visits
provide an opportunity for Higher Education Institutions to cooperate with their European counterparts in view of submitting future applications under the Erasmus Sectoral Programme. The main aim is to set up new inter-institutional agreements for Erasmus Mobility.
A Preparatory Visit aims to bring partner institutions together to discuss and develop new institutional agreements for Student and Staff Mobility. The agreements should be set up before Student and Staff Mobility takes place. The maximum duration of a preparatory visit is 5 nights, regardless of whether one or two institutions are visited. The visit must take place in the country of one of the potential partners.
The grant provides a contribution to the costs needed for the activity to take place – travel costs and subsistence costs. The International & EU Office can only fund a maximum of 3 visits for the academic year 2009/10.
The maximum duration of a Preparatory Visit is 5 nights (normally including travel time). Travel costs:
These are based on real costs incurred and the grant will normally cover 100% of all travel costs with the most economical form of transport being used. Subsistence costs:
Subsistence costs cover accommodation and living expenses, including expenditure for local/regional travel during the mobility period abroad. Subsistence rates will be calculated and paid on the basis of the rates issued by the European Commission, up to a maximum of 5 nights. The subsistence levels may be increased in the case of disadvantaged participants (e.g. persons who are disabled or have special needs when travelling and may need a carer to accompany them on the visit). The need for an increased amount will be assessed based on the information provided in your request so you must mention any relevant information at the application stage.
Applying for a Preparatory Visit
Applicants must submit the following documents:
- a request - Please give a brief description of the future cooperation you would like to develop during the visit. If already known, please indicate the objective(s), topics(s) and activities to be developed, and the planned starting date of your future cooperation. Please also explain how your future cooperation will be linked to the activities of your home institution.
- an official invitation letter from the hosting Institution
- a programme of activities
Documents must be submitted to the International & EU Office, Room 106, Administration Building, University of Malta by hand
by not later than Friday 31st July 2009
. Late applications cannot be considered due to the selection and funding procedure.
A committee meeting shall be convened for adjudication purposes after the deadline.
Any queries can be addressed to:
International & EU Office
Room 106 Administration Building
University of Malta
Tel: +356 2340 2804
Other funding opportunities are available from the European Union Programmes Agency (EUPA). Further information may be obtained from Mr. Reinhard Attard by telephone on (+356) 2558 6112 or by email