| CODE | LIA1511 | ||||||
| TITLE | Document Management Systems | ||||||
| UM LEVEL | 01 - Year 1 in Modular Undergraduate Course | ||||||
| MQF LEVEL | 5 | ||||||
| ECTS CREDITS | 2 | ||||||
| DEPARTMENT | Library Information and Archive Sciences | ||||||
| DESCRIPTION | This new study-unit will introduce the major aspects of selecting, deploying and using a document management system with illustrations from governmental sector practice. Topics to be covered in the study-unit include: - Role and place of document management systems (DMS) within the modern knowledge and information systems; - Requirements to DMS. Types of solutions available (commercial, in-house, open); - Case studies of commercial systems: Sharepoint (example based on its use in the Central Bank of Malta); - Case studies of commercial systems: Adaptation to the organisational needs (InFusion Malta); - Stages of in-house deployment of DMS; - Examples of open DMS (NUXEO, Alfresco, OpenDocMan); - Document retention policies and processes; - Ethical and rights issues related to DMS. Study-unit Aims: The study-unit aims to: - Introduce basic concepts related to DMS; - Discuss a range of examples from their application including in Malta. Learning Outcomes: 1. Knowledge & Understanding: By the end of the study-unit the student will be able to: - Understand role of DMS in the knowledge management; - Identify the requirements to DMS; - Understand the difference between the typical types of solutions in this domain; - Understand main ethical and rights issues related to the use of DMS. 2. Skills: By the end of the study-unit the student will be able to: - Contribute to specialised research related to ICT tools within the modern knowledge management; - Specify the technical requirements related to DMS; - Make informed decisions regarding DMS and their applications on a particular setting. Main Texts: - e-Government Policy Framework for Electronic Records Management, UK, 2001. (Available online) - Requirements for Electronic Records Management Systems. The National Archives, UK, 2002. (Available online) - New South Wales Government: DIRKS methodology. (Available online) - Saffady W. Managing electronic records. 2009. |
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| STUDY-UNIT TYPE | Lecture and Fieldwork | ||||||
| METHOD OF ASSESSMENT |
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| LECTURER/S | Milena Dobreva |
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The University makes every effort to ensure that the published Courses Plans, Programmes of Study and Study-Unit information are complete and up-to-date at the time of publication. The University reserves the right to make changes in case errors are detected after publication.
The availability of optional units may be subject to timetabling constraints. Units not attracting a sufficient number of registrations may be withdrawn without notice. It should be noted that all the information in the description above applies to study-units available during the academic year 2023/4. It may be subject to change in subsequent years. |
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