About the Office of the Registrar - Office of the Registrar

The Office of the Registrar comprises the following:

Office of the Registrar
Admissions and Records Office
SIMS Office
Certification
SIMS Office
Scheduling Office
Students' Advisory Services
Chaplaincy
Stipends Office

	Office of the Registrar

	Registrar Ms Veronica Grech, B.A.(Melit.),M.Sc.(Surrey) • Responsible for academic administration of the University; • Secretary to Senate and Senate Sub-Committees; • Liaison with academic and administrative staff.

	Assistant Registrar Ms Christine Apap, Dip.Journalism(Melit.),Dip.H.R.M.(Leics.),B.A.(Melit.),P.G.C.E.(Melit.) • Heads the Admissions & Records Office team; • Responsible for the Students Advisory Services and the Stipends Office; • Handles the admissions process for both local and overseas applications; • Attends the University’s Admissions Board.

	Assistant Registrar Mr Colin Borg, B.Com.(Hons)(Melit.),M.A.(Public Policy)(Melit.) • Examinations; • Lectures' Timetables; • Ph.D. Committee; • Results.

	Assistant Registrar Ms Stephanie Cassar, B.Ed.(Hons)(Melit.),M.Sc.(I.T. & Mangt.)(Sheff.) • Leads the SIMS Office team and acts as a point of reference to SIMS Office staff and other internal and external members of staff on issues involving SIMS; • Leads on defining, developing, documenting and implementing new projects involving SIMS; • Leads in identifying, evaluating, reviewing and addressing any gaps between the use of SIMS and the current business processes in place at the University.

	Assistant Registrar Ms Carmen Mangion, B.A.(Hons)(Melit.), M.A.(Melit.) • Students' Welfare; • Secretary to the University Assessment Disciplinary Board; • Liaison with KSU.

	Assistant Registrar Mr Luigi Pellegrini B.Sc.(Melit.) • timetabling software project manager • timetabling and scheduling processes

	Assistant Registrar Ing Elisa Vella, B.Eng.(Hons) (Melit.) • Regulation queries pertaining to UM and visiting students; • ACCESS-Disability Support Committee and arrangements; • Approval/endorsement of Transcripts/Translations and certified copies of degree scrolls/student letters as well as Add/Drop forms.

	Administrative Officer Ms Romina Sammut, Dip.Mangt. (Melit.) • Drafts regulations and bye-laws in Maltese and English; • Prepares regulations and bye-laws for promulgation and publication in the Malta Government Gazette and on the University website; • Regulations' Handbook, Administrative Manual; • Schedule of UM Meetings.

	Access Disability Support Unit Coordinator Ms Marchita Mangiafico

	Administrative Assistant Ms Maria Filletti • Personal Assistant to Registrar; • Day to day running of Registrar's Office; • Liaison with overseas universities wishing to hold examinations at UM; • Staff and student queries.

	Clerk Ms Erica Bonnici • Schedules Registrar's diary - appointments and meetings; • Daily correspondence, filing; • Telephone enquiries.


	Admissions and Records Office

	Clerk Ms Jessica Alamango, Diploma in Youth and Community Studies (Melit.) • Admissions Process including preparation of the list of courses; • Helping in the issuing of student academic transcripts.

	Graduate Trainee Ms Abigail Attard, B.A.(Melit.); Higher Dip. in Psy (Melit.) • Evaluating overseas qualifications; • Admissions process.

	Graduate Trainee Ms Angelle Azzopardi, B.A. (Melit.); • Evaluating overseas qualifications; • Admissions process; • Queries from prospective overseas applicants

	Clerk Ms Caroline Frances Camilleri, Cert. TAO (ITS) • Student's queries at the University Customer Care; • Admissions Process; • Revision of Paper; • Invigilation Schedules and process general office work.

	Administrative Assistant Ms Ruth Caruana, Dip.Marketing(Melit.) • Revision of Papers process; • Student's queries at the University Customer Care; • Invigilation schedule work process; • Day-to-day work of the ARO.

	Graduate Trainee Ms Stephanie Dimech, B.A.(Hons.)(Soc.Pol.)(Melit.) • Evaluating overseas qualifications; • Admission process; • Queries from prospective overseas applicants.

	Executive Officer Ms Carmen Farrugia • Preparation of the Admissions Booklet; • Admissions Process; • Issuing of Students Academic Records.

	Clerk Mr James Fenech • Issuing of academic records / transcripts; • Latin Scroll Translations; • Confirmation of Student Details.

	Executive Officer Ms Maria Formosa • Change of courses' applications process during the intake process; • Admissions process; • Assists in the issuing of students' academic records.

	Graduate Trainee Ms Dorianne Pirotta, B.A.(Hons)(Melit.) • Inputting the Admission Requirements in the Find a Course facility on the website; • Admissions process; • Assists in the issuing of academic records of students.

	Administrative Assistant Mr Marco Tabone, Dip.Mangt.(Melit.),M.B.A.(Exec.)(Melit.) • Issuing of academic records / transcripts; • Latin Scroll Translations; • Confirmation of Student Details.

	Administrative Officer Ms Elaine Xerri • Responsible for the management and co-ordination of the general administrative duties at the Admissions & Records Office including the following: • Vetting of applications; • Liaising with Faculty staff regarding the admissions process; • Revision of papers.

	Graduate Trainee Ms Elaine Zarb, B.Comms.(Hons)(Melit.) • Procurements for the Admissions and Records Office; • Admissions Process; • Helping in the issuing of Student Academic Records.


	Certification

	Administrative Officer Mr Anthony Buhagiar • Assists the Registrar with Honoris Causa and Graduation Ceremonies; • Inputting of final classifications awarded to students on SIMS.


	SIMS Office

	Systems Support Officer II Ms Anne Marie Bajada, B.Sc.(Bus.&Comp.)(Melit.); Executive M.B.A. (e-Business) (Melit.) • Design and generation of new and existing statistical reports; • Technical support to administrative staff regarding the development of reports for students’ registration, final classification and results purposes; • Support and development for the provision of Europass Diploma Supplements; • Design and development of tasks on SIMS and updating of Revision of Paper results; • Progression of students.

	Systems Support Officer II Ms Anika Bartolo, Diploma in Marketing (Melit.) • Implementation and enhancements to on-line application facility; • Setup of new courses and creating records of accepted applicants on SIMS; • Transfer of financial data (tuition and enrolment) fees to AIMS; • SIMS training sessions to staff; • Preparation of training manuals.

	Systems Support Officer II Ms Carmen L Bezzina, Dip.Mangt.(Melit.); Executive M.B.A. (Melit.) • Responsible for the planning, running and completion of the online/manual registration process; • Responsible for updating and preparing the task related with the Route Switch Selection process via eSIMS; • Assists administrative staff with queries on SIMS, most prominently inputting of results.

	Systems Analyst Mr Norman Bonello, B.A.(Hons) (Melit.);Executive M.B.A. (e-Business) (Melit.)

	Systems Support Officer I, B.Sc.(Bus.&Comp.)(Melit.); Ms Angele Buhagiar • Assists the SIMS Office team with routine processes; • Assists with the retrieval of statistical data; • Assists with the development of various system related online tasks for administrators

	Systems Support Officer II Ms Vanessa Formosa, B.Sc.(Business & Computing) (Melit.), Executive M.B.A. (e-Business) (Melit.) • Creates and updates various reports to retrieve the data required for queries / statistics (such reports include reports required for requested statistics, Various reports generated from SIMS, Spreadsheet reports used by faculties to check registrations, results and final classification; • Development of various tasks to enable users to input, retrieve or update data on SIMS; • Students' Progression process.

	Junior Systems Support Officer Mr Eric Grech • Assists the SIMS Office team with routine processes; • Assists with the retrieval of statistical data; • Assists with the development of various system related online tasks for administrators

	Systems Support Officer II Ms Dorianne Mallia, B.Ed.(Hons)(Melit.) • Responsible for the preparation and generation of the Europass Diploma Supplement for graduates; • Creates and updates study-unit availabilities on SIMS; • Assists with the On-line/Manual Registration process.

	Systems Support Officer I Ms Amanda Muscat • Responsible for the on-line Annual Enrolment process; • Responsible for data maintenance of student records SIMS; • Student progression process.

	Systems Support Officer II Ms Fiona Refalo, Dip.Mangt.(Melit.) • Co-ordinates the maintenance of study-unit details in SIMS; • Responsible for the planning, running and completion of the Online/Manual Study-Unit Registration process; • Supervises the inputting of lecturer details in SIMS via the 'Programme Human Resource Requirements’ interface.

	Systems Support Officer II Ms Charmaine Scicluna, D.P.A.(Melit) • Development of various online tasks to enable users to input, retrieve or update data on SIMS; • Development/maintenance of online documents, emails and reports on SIMS, including the Student Official/Unofficial Academic Transcripts; • Generation/development/maintenance of Alumni records on SIMS and the Alumni Online portal on eSIMS; • Students' Progression process.

	Junior Systems Support Officer Mr Noel Zammit • Maintaining and uploading University Faculty and General regulations on website; • Responsible for sending mass mail-shots to students and members of staff; • Transfer of study-units for withdrawn students.


	Chaplaincy

	Chaplain Rev Michael Bugeja

	Lay Pastoral Assistant Ms Christine Schembri • Daily running of the office together with outreach on campus; • Co-ordinating evening activities at chaplaincy

	Lay Pastoral Assistant Ms Veronica Zammit, LL.D. (Melit.) • Co-ordination of Chaplaincy's events; • Co-ordinator of the Cana Courses offered by Chaplaincy; • Organizer of voluntary work groups and fund raising.


	Scheduling Office

	Clerk Ms Vanessa Cassar Runza • Day to day operations of the office, including all telephone enquiries; • Liasing with beadles as regards to daily schedules as well as updates; • Allocation of venues for one-off bookings.

	Administrative Assistant Ms Lara Camilleri, B.A.(Hons)(Melit.) • Day to day operations of the office, including all telephone enquiries; • Liasing with beadles as regards to daily schedules as well as updates; • Allocation of venues for one-off bookings.

	Administrative Officer Mr Patrick Galea, B.A.(Hons) Youth & Community Studies (Melit.), M.A.(Soc.)(Melit.) • Coordinating the room allocation process for both day and evening courses held on campus; • Coordinating the room allocation process for examinations held on campus; • Liasion with the Registrar, Communications, Estates, Finance and other offices as necessary.

	Executive Officer Ms Angele Mifsud Grech • Day to day operations of the office, including all telephone enquiries; • Liasing with beadles as regards to daily schedules as well as updates; • Allocation of venues for one-off bookings.


	Stipends Office

	Administrative Assistant Ms Helga Borg, B.A.(Hons), M.A.(Melit.) • Day-to-day running of the Stipends Office; • Assisting students with queries; • Issuing of the stipends, smart cards, FS3s, refunds and supplementary grants.

	Executive Officer Ms Denise Spiteri, B.A.(Hons)Tourism Studies (Melit.) • Day-to-day running of the Stipends Office; • Assists students with queries; • Issuing of the stipends, smart cards, FS3s, refunds and supplementary grants.


	Students' Advisory Services

	Executive Officer Ms Christine Briffa

	Student Advisor Mr Noel Caruana, Dip.Soc.Stud. (Occupational Guidance and Careers Counselling) (Melit.) • Assisting current and prospective students in their choices regarding educational paths, training and the world of work; • Organises one to one and group sessions for prospective students; • Co-ordination with career guidance officers in secondary and further education institutions to provide information and guidance.

	Student Advisor Mr Albert Debono, B.A.(Hons) Youth & Com St (Melit.), M.Youth & Com. St. (Melit.) • Assisting current and prospective students in their choices regarding educational paths, training and the world of work; • Organises one to one and group sessions for prospective students; • Co-ordination with career guidance officers in secondary and further education institutions to provide information and guidance.

18 May 2013
http://www.um.edu.mt/registrar/about