| CODE | LIS1411 | |||||||||
| TITLE | Intellectual Control of Records | |||||||||
| UM LEVEL | 01 - Year 1 in Modular Undergraduate Course | |||||||||
| MQF LEVEL | 5 | |||||||||
| ECTS CREDITS | 4 | |||||||||
| DEPARTMENT | Library Information and Archive Sciences | |||||||||
| DESCRIPTION | Addresses the application of records management policies, in particular, issues of classification, retrieval, records management ethics, and the effects of Data Protection and Freedom of Information on records management. It also discusses the best practice for the management of semi-current records, retention scheduling, and review systems. Introduces the student to the challenges offered in managing electronic records. Gives an overview of some of the records management software packages on the market. Study-unit Aims: This study-unit aims to train students in analyzing the intellectual aspects of controlling and managing records. It puts before the student the management of records not only as a manual efficiency challenge, but also as an intellectual process, that needs to be studied, and managed in line with international professional and standardized processes. Learning Outcomes: 1. Knowledge & Understanding: By the end of the study-unit the student will: - Understand the structure of the classification of records; - Understand issues of metadata; - Gain knowledge on concepts of standardization and consistency which affect the capabilities of records management systems; - Understand the implications of Data Protection legislation on the upkeep of records; - Understand the implications of FOI legislation on the upkeep of records. 2. Skills: By the end of the study-unit the student will be able to: - Measure records office performance; - Outline the technical requirements involved in the establishment of an automated records management systems; - Put in place classification systems for traditional records; - Put in place classification systems for electronic records; - Conduct audits of records. Main Text/s and any supplementary readings: - ARMA International, Criteria for Developing/Evaluating Records Management Software, ARMA, 1994. - ISO15489 – Information and Documentation – Records Management. http://www.archives.org.il/UserFiles/File/119894256812.pdf. - Mitchell, L. (1989) The relationship between archives and records management. Records Management Bulletin, 32. - Morelli, J. Business Classification Schemes – Issues and Options. http://www.jmcl.net/Business%20Classification%20Schemes%20Issues%20&%20Options.doc. - New South Wales Government http://www.records.nsw.gov.au/recordkeeping/dirks-manual/introducing-the-dirks-methodology - Stephens, D.O. (1995) The Registry: the world’s most predominant recordkeeping system, Records Management Quarterly, 29(1), 64-6. - Sutton, M. Document Management for the Enterprise: Principles, Techniques and Applications, 1996. |
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| STUDY-UNIT TYPE | Lecture | |||||||||
| METHOD OF ASSESSMENT |
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| LECTURER/S | Charles Farrugia |
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The University makes every effort to ensure that the published Courses Plans, Programmes of Study and Study-Unit information are complete and up-to-date at the time of publication. The University reserves the right to make changes in case errors are detected after publication.
The availability of optional units may be subject to timetabling constraints. Units not attracting a sufficient number of registrations may be withdrawn without notice. It should be noted that all the information in the description above applies to study-units available during the academic year 2023/4. It may be subject to change in subsequent years. |
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