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 Information on the Submission of the Research Ethics Proposal 


Faculty of Economics, Management and Accountancy Research Ethics Committee (FEMA FREC)



The procedures on how ethical issues are reviewed in research are explained in the University of Malta Research Ethics Review Procedures found on the University Research Ethics Committee’s (UREC) website.  


Researchers (also referred to as applicants) are to follow the guidelines as outlined in the University of Malta Research Code of Practice also found on UREC’s website in the above-mentioned link. One is also strongly advised to refer to the set of Frequently Asked Questions (FAQs) on UREC’s website.


The procedure to submit the research proposal is undertaken via an online form which needs to be filled in and submitted.  It is important to note that the previous downloadable forms have been discontinued.  The first step is to download the full replica of the new online form to familiarise oneself with its contents and requirements.  Once filling in the Online Form for Ethics and Data Protection Review, it needs to be completed or else data inputted will be lost.



The online form has four parts:

Part 1: Applicant and project details

Part 2: Self-assessment

Part 3: Detailed evaluation

Part 4: Submission



All researchers are to fill in Parts 1, 2 and 4.  Part 3 will show up if anything is marked in within the Self Assessment (Part 2) section of the online form.  In cases where Part 3 is to be filled in, applicants are to elaborate only on the issues flagged in Part 2 and seek FEMA FREC’s ethical clearance and permission before starting any data collection.  In cases where Part 3 does not show up, the form needs to be sent to FEMA FREC for filing and audit purposes, and data collection may start immediately. Each time a research ethics proposal is sent to FEMA FREC a unique ID is created, kindly take note of this ID as it will be utilised as reference by FEMA FREC should any issues arise. In case of resubmissions, applicants are to write their previous reference number/unique ID in question 3 of Part 4.  Every time a new resubmission is submitted, a new unique ID is created.


A list of the required attachments that need to accompany the online form is available in question 2 of Part 4.    Consent forms should reflect the requirements indicated in Section 3.1.3 of the University of Malta Research Code of Practice. In order to aid in the Submission process of the Research Ethics Proposal FEMA FREC is providing the following sample forms:

It should be noted that these sample forms should be regarded solely as a general guidance to what is expected within the formulation of such forms. Given the multitude of different data gathering methods and different survey techniques it may be the case that a more specific formulation may be required for such forms. 


Process for carrying out Research 


Step 1 =>   Complete Online Form (with necessary attachments) and Submit the form 

Step 2 =>   Once the online form is submitted, the researcher will receive an email with the digital form and a unique ID. The zipped folder and the email should be titled with the unique ID and writing either “For FREC Review” or “For FREC Records”.

Step 3 =>  The digital form needs to be sent together with the zipped folder of the attachments via email to their supervisor

STEP 4 => In the event that the form states For "FREC Records” this needs to be sent by the supervisor to FEMA FREC’s email address for filing and no further processing is required. (copying Student) (For FREC to process the application, the Principal Supervisor needs to confirm via email that the form reflects the contents of the research proposal, which abides by the University of Malta Research Code of Practice.Supervisors should be reminded that they are responsible for the documents they endorse, including ethics, data protection applications and any ancillary material.  Supervisors should ensure the applications and materials are up to standard before approving them.  This is particularly important when materials are for eventual public dissemination.)

             =>  In the event that the form states “For FREC Review” this needs to be sent by the supervisor to the representative of the department/institute for ethical clearance and further review (Copying Student) (See below)

Step 5 =>  In the event that the form states “For FREC Review”, student needs to wait for Ethical Clearance to be provided by FEMA FREC from the FEMA FREC’s email address before proceeding with the research



If there are any queries regarding the FREC form/s, the researchers are invited to contact FEMA FREC on the above-mentioned email address.  Researchers will receive an automatic acknowledgement receipt.



It is very important to note that:


  • When the digital form is marked as ‘For FREC Review’, applicants shall wait for ethical approval before starting the data collection;
  • It is not correct for researchers to state that UREC has reviewed/approved their study.  UREC encourages the use of the following statement or something similar as this is general and covers all cases including those where no FREC review is necessary: “This research is in conformity with the University of Malta’s Research Code of Practice and Research Ethics Review Procedures.”;
  • Infringements of regulations and/or policies concerning ethics and data protection are matter for disciplinary action.

The FEMA FREC is made up of:  


  Dr Simon Grima (Chair), Department of  Insurance

  Dr Ian P. Cassar, Department of Economics

  Dr Francis Debono, Department of Accountancy 

  Dr Nathaniel Massa, Department of Management and MBA Degree

  Ms Josian Grech (Secretary) 


 Sub- Committee

 Dr. Robert Suban  Department of Banking and Finance

 Dr. Marie Louise Mangion Department of Public Policy

 Dr. Emanuel Said Department of Marketing

 Dr. Stefano Moncada Institute for European Studies 

 Mr. Luke Fiorini Centre for Labour Studies

 Dr Dane Munro  Institute for Tourism, Travel & Culture

 Dr. Leonie Baldacchino  Edward de Bono Institute for the Design and Development of Thinking



Semester 2 Time-table - Day

Time-tables for Day Courses for the Academic Year 2018/2019 - Semester 2

Semester 2 Timetable 2018/19 - Evening

Time-tables for Evening Courses for the Academic Year 2018/19 - Semester 2

FEMA Day Examination Timetable
Examination time-table for Day Courses - January 2019
FEMA Evening Examination Timetables
Examination time-table for Evening Courses January  2019
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