University of Malta

New Fixed Assets Procedure
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New simplified purchasing process for fixed assets on AIMS

A more streamlined and transparent requisition process has been devised with the aim to simplify the current purchasing process involving the procurement of fixed assets, thus reducing the administrative burden on all stakeholders.

To this end, requisitioners will no longer need to liaise with the Asset Management Unit (AMU) to request the creation of new Fixed assets codes but shall only proceed to fill in the necessary details in the Requisition Standard screen in AIMS, uploading the relevant supporting documentation as per current practice (same as for when purchasing non-fixed assets items), and ensuring that a separate line is created for each individual asset. You should notice that an ANK value (i.e. Asset Not Known) shall appear on each respective GL analysis line for each fixed asset being entered in the requisition standard screen. This should not be amended or removed in anyway unless instructed to do so either by AIMS Office or AMU.

Once a requisition is submitted through the approval process, the relevant fixed assets codes shall be generated and inputted into the respective requisition in AIMS directly by AMU. Requisitioners shall be kept informed of the relevant fixed assets codes by means of an email notification once a requisition is transferred to a purchase order.

Online Purchases - New Order Type in AIMS

A new order type has been created to cater ...
Last Updated: 21 November 2018

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