University of Malta
 

Submitting Reports for Academic Work Resources
UOM Main Page
 
 
 
Newspoint
Current Vacancies 
Facebook

Members of staff who have access to Academic Work Resources and Continuous Professional Development are obliged to submit an expenditure report to cover their expenses utilised through their Bank of Valletta Visa Card. Kindly be informed that submitting the expenditure report is an obligation and a requirement for the allocation of future funds.

  • Full-time members of staff and members of staff employed in the Resident Academic Stream are required to submit the expenditure report once a year to cover the academic year commencing from October to September.  The report is to be submitted by not later than the end of October of the respective year.
  • Members of staff employed in the Visiting Academic Stream are required to submit the expenditure report once a year to cover the academic year commencing from October to September.  The report is to be submitted by not later than the end of September of the respective year.

The expenditure report template is updated annually and can be accessed here, from the Office for Human Resources Management & Development website on the following link. In the case that you do not have a University IT account you can access the IT Services website in order to submit your application for a new account.

The Office for Human Resources Management & Development regularly issues notices on Newspoint whenever an expenditure report is due and a deadline is issued accordingly. Kindly keep yourself informed on the deadlines or any changes in the submission guidelines which will be posted on Newspoint.

Soft copies of the relevant invoices, receipts and supporting documents are also required to substantiate the report. Kindly note that hard copies are no longer accepted. Kindly send a soft copy of the aforementioned documents via e-mail to the Academic Work Resources address. The original copies of the documents should be retained by the respective members of staff in case that they are required for an audit. In the case that members of staff are unable to send a soft copy of the relevant documents, they are still requested to send the expenditure report via e-mail and should retain the original copies of the documents.

Finance Office undertakes to carry out audits to ensure that expenditure is in compliance with the policies and procedures as set out in the Manual of Conduct and Procedures.

In case that a statement is required from Bank of Valletta in order to assist you in submitting the expenditure report, kindly send an e-mail indicating your identity card number, bank account number and the period covering the statement. Kindly be informed that this service incurs a fee from Bank of Valletta in order to cover the printing charges. This will be directly debited from your Work Resources account. In the case that you already have an account with Bank of Valletta, you can view your Academic Work Resources transactions through Bank of Valletta’s Internet Banking service. The application form for the 24/7 Service can be found at our office, Room 216A, Administration Building. 

When a member of staff is due to retire or terminates their appointment with the University, they are required to submit a final expenditure report and return their card to the Office for Human Resources Management and Development at least two weeks prior to their termination. Kindly note that this is a compulsory procedure and those members of staff who fail to follow this procedure will be liable to return their allocation to the University of Malta if this procedure is not followed.

Further details concerning the utilisation of the Academic Work Resources Bank of Valletta debit card can be accessed from the Manual of Conduct and Procedures and the Office for HRMD website.

Calendar
Notices
Payroll Dates 2019
The payroll dates for 2019 have now been issued.
Staff Scholarships and Bursaries

Application guidelines for Scholarships and Bursaries.

Academic Work Resources Submission Guidelines

Academic Work Resources Fund (AWRF) and Continuous Professional Development (CPD) Submission Guidelines


Admin, Tech & Ind Work Resources Deadlines

Administrative, Technical and Industrial Staff Work Resources Fund Deadlines for Submission and Committee Meetings

Programme Human Resource Requirements
The PHRR Manuals can be found on the following links for lecturing and supervision duties.
Guidelines for Electronic Voting
Guidelines for Electronic Voting.
Return for Academic Services Rendered
The Return Sheet for Academic Services Rendered can be found here.
 
 
Last Updated: 5 March 2018

Log In back to UoM Homepage