University of Malta

Press Release: Minute Taking & Writing May '09
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Minute Taking & Writing – April/May 2009

The Office for Human Resources Management & Development in conjunction with the Malta University Consulting Ltd organised another training course in ‘Minute Taking & Writing’ throughout April and May.  The aim of this training programme was to improve the skills in minute taking and writing of the administrative members of staff working in Faculties, Institutes, Centres and Administration.

Ms Josianne Facchetti, the training course tutor, focused on helping participants to understand the process of taking minutes and how these are to be presented, according to the system adopted by the University of Malta.  Ms Facchetti also covered the main concepts of minute taking and writing, including drawing up an agenda, using the right words when writing minutes, note taking and summarising the essential points from transcript of a meeting, and, correcting and presenting the minutes. Speed writing and active listening were also introduced, wherein participants were given exercises and pair work.

The course consisted of five sessions of two hours each.  The last three sessions consisted of workshops in which participants were involved in drawing up an agenda from a transcript, correcting minute formats, listening to a transcript of a university meeting, taking notes and writing minutes which were corrected as homework, listening to a taped meeting and taking minutes, and role play meeting and writing the minutes.  Participants were also given the opportunity to provide their general feedback on the course by means of an evaluation form, distributed to them at the end of the last session.   Members of staff who attended to at least eighty per cent of the training course were provided with a certificate of attendance.  

Members of staff who attended the course were: Maria Ali, Vanessa Borg, Antoinette Camilleri, Nadege Camilleri, Evelyn Chetcuti, Amanda Ciantar, Claudette Esposito, Romina Farrugia, Carmen Mamo, Francesca Sciberras, Francelle Scicluna, Andrea Scopazzi and Denise Xerri.

Further information may be obtained by contacting Kristina Micallef.

Kristina Micallef 
21st May 2009

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