Office of the Registrar

Administration of Examinations

Trainer: Mr Luigi Pellegrini - Senior Executive 
Target Audience: Administrative members of staff working within academic entities. Certain sessions will be targeting specific Faculties.
Duration of Session: 2 hours   

This session will focus on various procedures and aspects involving examinations.

The trainer will go through the various preparations required for the examination sessions, as well as the handling and preparation of examination papers.

Problematic issues which administrators come across during the examinations themselves, and the action to be taken, will be discussed.

The work to be done following the examination will be looked into. The session ends with the organisation of examinations in Gozo.

Throughout the session, the trainer will be illustrating how the procedures in place tie in with the University Assessment Regulations.


Students Progression Information

Trainer: Ms Romina Sammut - Assistant Registrar 
Target Audience: Members of sta​ff​ responsible for the progression of students within academic entities. At this stage this training is not being offered for new members of staff.
Duration of Session: 2 hours   

This training session will outline the basic information related to progressions, with reference to the General Regulations of the University of Malta. Real case examples will be provided in order to ensure that, after the training, the participant will have a clear idea of how to deal with potential cases that might occur within his/her Faculty/Institute/Centre/School. Thus, the participant will be better equipped to take the correct decision regarding the progression status of students. 


Student Conduct and Services offered at the Health and Wellness Centre  

Trainer: Ms Carmen Mangion - Deputy Registrar 
Target Audience: Academic and administrative members of staff, especially members of staff working in direct contact with students. 
Duration of Session: 2 hours   

This training session will outline the Regulations, Procedures and Provisions regulating misdemeanors at both University and Faculty levels. The trainer will provide guidance to participants on the correct way to deal with the various situations, for example breach of the regulations, offences or complaints by students. Furthermore, the participants will be provided with necessary information about reports that need to be drawn up in such circumstances and the timelines to be adhered to according to the regulations of the University of Malta.

The second part of the session will provide an overview of the services that are provided by the newly set up Health and Wellness Centre. More information about this session can be found at the following link


Drafting new or amending existing Bye-Laws

Trainer:  Ms Romina Sammut - Assistant Registrar
Target Audience: Academic and administrative members of staff, especially members of staff working within academic entities
Duration of Session: 2 hours   

This session will cover the broader context of the General Regulations for both postgraduate and undergraduate awards and the more specific context of the Course Bye-laws. A strong understanding of why and when general regulations and course bye-laws are used would ensure that members of staff, who constantly deal with University students, would be more able in providing guidance to prospective and current students.

Furthermore, this session will provide guidance to members of staff who are either assigned or assist in the drafting process of new Bye-Laws or amending existing Bye-Laws. At the end of this session, attendees will be capable of referring to and interpreting Bye-Laws and Regulations and be able to assist in drafting new or amending existing Bye-Laws.


Amending existing Programmes of Study and planning new Programmes

Trainer:  Ms Jo-Anne Attard - Deputy Registrar
Target Audience: Academic and administrative members of staff, especially members of staff working within academic entities
Duration of Session: 3 hours   

This session is aimed at sensitizing staff (both academic and administrative) to the need of formulating programmes of study in line with institutional, national and European requirements. It touches on the programme quality standards which are outlined in the National Framework for Further and Higher Education as well as those included in the Standards and Guidelines for Quality Assurance in the European Higher Education Area (ESG). 

The first part of the session will focus on the procedure for amending existing programmes of study, whilst the second part will provide participants with instruction on the procedure for the approval of new programmes. 


Amendments to the General Undergraduate Regulations

Trainer:  Ms Romina Sammut  - Assistant Registrar
Target Audience: Academic and administrative members of staff, especially members of staff working within academic entities.
Duration of Session: 3 hours 

The aim of this training session is to inform the administrative staff of the changes made to the General Regulations for University Undergraduate Awards.  Major changes will be explained in detail so that the participants will have a clear idea of the new processes being implemented as from October 2019.


The Admissions Process - From Application to Decision

Trainer: Mr Marco Tabone - Assistant Registrar
Target Audience: Administrative members of staff, especially members of staff working within academic entities.
Duration of Session: 2 hours 

This session will introduce the attendees to the procedures involved in the admissions process. At the end of this course, attendees will be able to give assistance on how to guide prospective students on the admissions procedures and eligibility for admission and how they can assist more effectively the University Admissions Office in order to expedite the admissions process. 

The main points that will be covered during the session will be:

  • The online application process
  • Creation of ACD Records
  • Retrieving Applications
  • Understanding and using the ACD Screen
  • The vetting process
  • Inputting Decisions though eSIMS

Administering Supervisors and Boards of Examiners

Trainers: 

Ms Eleanor Bezzina - Assistant Registrar
Ms Anne Marie Debono - Senior Administrator 
Ms Charmaine Scicluna - Senior Information Management Systems Support Officer
Target Audience: Administrative members of staff, especially members of staff working within academic entities.
Duration of Session: 2 hours 

This session is designed to provide training to administrative members of staff who are responsible for the inputting of Supervisor/s and Board of Examiners' details through eSIMS

Through entries in the Supervision Task academic staff are subsequently given access to Virtual Learning Environment (VLE) and students can later upload their dissertation/project through Turnitin. Entries pertaining to Board of Examiners' details will enable Faculty/Institute/Centre/School staff to generate and print reports of Boards of Examiners to be submitted for Faculty Board's/Senate's approval. 

By the end of this session, participants will be able to:

  • input new entries for the academic year in question
  • carry out amendments if and when necessary
  • produce/view reports of data submitted and check for correctness.

Procedures for Boards of Examiners of Master and Bachelor dissertations

Trainer: Ms Romina Sammut  - Assistant Registrar
Target Audience: Administrative members of staff, especially members of staff working within academic entities.
Duration of Session: 2 hours 

This session will explain in detail the new procedures to be followed by Boards of Examiners of Bachelor and Master Dissertations, which came into effect in January 2017.

An explanation regarding the composition of Boards of Examiners, the role of the chairman, the process of examination including whether to have oral examinations or not, and the criteria on when students should get a referral or a re-examination will be given. 

Members of staff will have the opportunity to bring up different scenarios for discussion and guidance on the correct process will be given. At the end of this session, attendees will be able to guide academic staff in the examination process of Bachelor and Master Dissertations. 

  

Administrative Process for Revision of Papers

Trainer: Ms Luisa Castorina - Administrator II
Target Audience: Administrative members of staff, especially members of staff working within academic entities.
Duration of Session: 2 hours 

This session is aimed at the administrative staff in F/I/C/S who are responsible for the processing of Revision of Papers. 

During this session we will be discussing the entire process associated with Revision of Papers. It will address the need to a more efficient handling of the process. The session will cover the procedures as from the submission of the application stage until the update of the mark on SIMS. The main difficulties that are encountered by the administrative staff will be tackled so as to facilitate the process.

The session will provide information about:

  1. The students’ request
  2. Processing of the application
  3.  Checking of reports before submission to ARO
  4. Finalising the administrative process

Members of staff will be encouraged to discuss different scenarios in order to find a suitable way to tackle them.


https://www.um.edu.mt/hrmd/trainingdevelopment/coursesandresources/registrar