University of Malta

Email Auto-Reply
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The Auto-Reply facility enables students to send custom, automatic messages to their senders when they are unable to read their email.

Typically the auto-reply message should notify the sender/s that the recipient will be unable to read emails, and indicate the date when the recipient will be able to send a reply email if needed. The following is a typical automatic message:

I will be away until Monday 23rd April and may not be able to reply to your messages before that date.

John Borg

Students can follow the instructions below to set up the Out of Office Auto-Reply:

  1. Access the University Webmail facility.
  2. Click on the gear icon in the top-right of the screen and choose Settings
  3. Choose the General tab and scroll down to the Out of Office AutoReply section
  4. Select Out of Office AutoReply on and enter the start and end dates for when it should be set
  5. Type your auto-reply Subject and Message in the respective text boxes
  6. Scroll to the bottom of the page and click Save Changes.

Once the auto-reply facility is enabled, a message will appear at the top of the Gmail inbox indicating that the auto-reply facility is on. The auto-reply message will be automatically turned off on the specified date. The auto-reply message text or date settings can be updated, or the facility deactivated, at any time.

More information regarding the auto-reply facility is available here.
Last Updated: 27 September 2013

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