University of Malta

Staff: Start of Semester Checklist
UOM Main Page
Lecture Capture Pilot

This section contains a basic set of guidelines that tutors should follow at the start of each semester:


1. Check that your study-unit is listed in the UM VLE.

Access the UM VLE and make sure that all your study-unit areas are listed. Note that only study-units on offer during the current and past academic years are available in the UM VLE.

If you cannot find any of your study-units in the VLE, check that you are registered on SIMS as a tutor for the missing study-unit/s:

  1. Access eSIMS.
  2. Click View / Print Study-Unit Reports under Study-Unit Reports and Email Facility.
  3. Select the academic year, e.g. 2019/20.
  4. Click the Retrieve Study-Units button.

If the study-unit/s do not appear on eSIMS, contact your faculty or departmental office so that they can register you as a tutor for the missing study-unit/s. Once data is entered in SIMS, the study-unit/s will appear in the VLE within 24 hours.


2. Populate your study-unit area with content, or copy material from a previous year using the VLE Copy Tool.

You can immediately start uploading study-unit material etc directly on the UM VLE. Refer to the following guidelines related to the typical content of the VLE area of a study-unit which is delivered in a face-to-face mode.

If you want to copy the study material from an archived study-unit area or from your sandbox area, use the VLE Copy Tool. This online tool copies all the files, resources and activities that the tutors have set up for students, except for any submissions made by students, such as assignments, forum posts etc.

Before you make the study-unit area available to students (see below), 'proof-read' your area. Click on the learning resources and external links to ensure that the correct content is displayed. 


3. Make your study-unit area visible to your students.

By default, study-unit areas are not immediately visible to students. A grey coloured study-unit title indicates that the study-unit area is hidden from students. A blue coloured study-unit title indicates that the study-unit area is visible to students.

When you are ready to make your study-unit area visible to students:

  1. Access the UM VLE and click on your study-unit area.
  2. In the Show study-unit to students block (right side of the page), click the Show button.

    Show study-unit to students block

    The study-unit area will immediately be made accessible to students. 

After you make your study-unit area visible, all students registered to the study-unit on SIMS are automatically granted access to the study-unit area.


4. Inform your students that you are using the UM VLE during the first lecture or through a posting in the Announcements forum in the VLE.

Students can access the UM VLE by signing in using their UM IT Account. Upon accessing the VLE, your study-unit area will be listed. Students who experience issues with accessing the UM VLE should be directed to IT Services Helpdesk.

Note that First Year and Resit students will not be able to access their study-unit areas immediately, until their student records are settled. They will be able to access their study-unit areas around the third or fourth week of October.

Last Updated: 25 July 2019

Log In back to UoM Homepage