University of Malta
 

Staff: VLE Copy Tool
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UoM VLE
Lecture Capture Pilot

This page contains information about a tool used to copy study-unit material to a different VLE area.


 

Access the VLE Copy Tool

Quick Reference User Guide: Using the VLE Copy Tool [PDF]



FAQs 
  1. What is the VLE Copy Tool?
  2. How does the VLE Copy Tool work?
  3. I cannot find my study-unit area in the 'Source' or 'Destination' boxes. Why?
  4. I have received an email confirming that the copy process is complete but some of the material in the destination (new) study-unit area is missing. Why?
  5. Can I copy parts of a study-unit area instead of the whole area?

1. What is the VLE Copy Tool?

The VLE Copy Tool enables tutors to copy study material across different VLE areas.

The VLE Copy Tool is used:
  • to copy material from archived (past) study-unit areas to the study-unit areas of the current academic year.
  • to copy material to another study-unit area within the current academic year. This is particularly useful when there are two or more occurrences of the same study-unit i.e. different student groups are following the same study-unit delivered at different times.
  • to copy material present in a study-unit area to your sandbox area so that you can revise and update this in preparation for the following year.
  • to copy material in your sandbox area to study-unit areas of the current academic year.
The tool copies all the files, resources and activities that tutors have set up for students, except for any submissions made by students, such as assignments, forum posts etc.


2. How does the VLE Copy Tool work?

You can access the VLE Copy Tool using a web browser. The Copy Tool interface enables you to select the source study-unit area (the area that will be copied) and the destination study-unit area (the area where the study-unit material will be copied). The copying process is not instantaneous.

Once you submit a request via the VLE Copy Tool, you will receive an email confirming that the request has been received. The tool will then backup the source study-unit area and restore it in the destination study-unit area.

The copy process will overwrite any content present in the destination study-unit area. It is therefore important that, before you use the tool, you check and confirm that the destination study-unit area does not contain important data.

You will receive an email confirming that the copy process is complete within 24 hours.

Further information about the Copy Tool is available in the Using the VLE Copy Tool [PDF] user guide. 


3. I cannot find my study-unit area in the 'Source' or 'Destination' boxes. Why?

If you cannot find any of your study-unit/s in the Destination drop-down menu, contact your faculty or departmental office to confirm that you are registered on SIMS as a tutor of the missing study-units.


4. I have received an email confirming that the copy process is complete but some of the material in the destination (new) study-unit area is missing. Why?

There may be two reasons why the material in the destination (new) study-unit area is missing:

A. The VLE Copy Tool does not copy any submissions made by students, such as assignments, forum posts etc. The destination (new) study-unit area will contain only the files, resources and activities that you have set up.

B. Some of the copied material in the destination (new) study-unit area may be hidden if the number of weeks/topics in the destination (new) study-unit area does not match the number of weeks/topics in the source (old) study-unit area. If the number of topics in the source (old) study-unit area is for example 14, then the number of topics in the destination (new) study-unit area must also be 14.

To modify the number of weeks/topics in the destination (new) study-unit area:

  1. Access the destination VLE and click on the destination study-unit area.
  2. In the Administration block, click Edit settings under Study-Unit administration (left side of the page).
  3. Change the Format and the Number of sections to the correct settings matching those of the source (old) study-unit area.
  4. Scroll down to the bottom of the page and click Save changes.

The above should ensure that the content is displayed in exactly the same way as the source area.

Any material present in the destination (new) study-unit area before you used the VLE Copy Tool will be deleted and overwritten with the source (old) study-unit material.


5. Can I copy parts of a VLE area instead of the whole area?

If you need to copy just a part of a VLE area (not the whole area), for example if you use some of the study-unit material for different groups of students, follow the steps below:

  1. Access the VLE area where you want to copy the material.
  2. In the Administration block, click Import under Study-Unit administration.
  3. In the Study-unit selection page, select the VLE area which you want to copy material from. Use the Search box if the area is not listed within the list of results.
  4. In the Backup settings page, ensure that all the items you want to copy are ticked. Untick reference to the question bank if you do not want to copy quiz questions. Click Next.
  5. In the Schema settings page, untick any resources or activities which you do not want to copy. Click Next.
  6. In the Confirmation and review page, review which resources and activities will be copied and click Perform import to start the copy process.


Contact us if you encounter difficulties during the copy process.


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Last Updated: 28 July 2017

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