The Payments and Reimbursements section of the Finance Office is responsible for direct payments and reimbursements, such as petrol allowance, hospitality and scholarships.

Hospitality expenses

Please send an email to the Financial Planning section to the Financial Planning Section to obtain approval for hospitality expenses.The Financial Planning Office, within the Finance Office, is responsible for approval and the eventual reimbursement of hospitality expenses.

Team Building Events

Please send an email to the Financial Planning section to the Financial Planning Section to obtain approval for for team building events. The Financial Planning Office, within the Finance Office, is responsible for approval and the eventual reimbursement of team building events.

 

Petrol allowance

For the petrol allowance the relevant form (insert link to form) and then sent to the procurement directorate for payment. The current reimbursement rate is of €0.33 per kilometre.

Download and submit the Local Transport Reimbursement Form.    

Scholarships

Invoices related to scholarships are to be sent to Ms Geraldine Cachia, at the Office for Human Resources Management & Development, who is responsible for the reimbursement. Refer to the full details and procedures.

Subsistence allowance for duty travelling

Refer to the Standard Operating Procedure 'Travelling Procedure'    for the reimbursement of subsistence allowance.

Visiting lecturers, examiners and non-visiting examiners

In the case of visiting lecturers, examiners and non-visiting examiners, Faculties/Centres/Institutes at UM have to first apply for the visiting staff they require through the apposite application form which is to be submitted to the Office of the Pro-Rector for Academic Affairs. Refer to the Standard Operating Procedure for Visiting Lecturers and External Examiners.    

The Faculty/Centre/Institute is responsible to fill in the appropriate form for visiting lectures and examiners so that payment can be effected. In the case of non-visiting external examiners a memo is sufficient.

Download and submit the External Examiners Reimbursements Form.