University of Malta
 

Frequently Asked Questions
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  1. I am a Research Support Officer employed on a definite contract for a specific project. Can I mention my name in another project proposal as being the leader of the proposed project?

  2. How will I know which funding programme is suitable for me?

  3. What if I am invited in a project as a partner?

  4. I have finalised my project proposal in consultation with the RSSD Team. However, I have been asked for the University of Malta to sign a Letter of Intent. What do I do?

  5. Can I or my Head of Department / Dean of the Faculty sign the proposal documents?

  6. What happens if the Rector is away?

  7. How early should I involve RSSD?

  1. I am a Research Support Officer employed on a definite contract for a specific project. Can I mention my name in another project proposal as being the leader of the proposed project?
    Research Support Officers who are employed on a definite contract specifically for a project/s are not authorised to represent the University of Malta in project proposals. However, should the Research Support Officer come across an opportunity which he/she believes can be beneficial to the University of Malta, he/she should present the proposal to Resident Academics who might be interested to participate. Should the Resident Academics decide to participate in project proposal, and upon the event that the proposal is successful they may decide, depending upon the role of the University of Malta in the project and available Budget, to employ one or several Research Support Officers specifically for the project. In any case, recruitment can be made through an open call for application, for which the Research Support Officer is welcome to apply. In order to enhance the career progression of researchers, as well as simplifying procedures, It is possible for Research Support Officers to have a contract enabling them to work on any of the projects awarded to the Department / Centre / Institute. In such cases, the Research Support Officer would be automatically be engaged on the project, without the need for an open call for application.


  2. How will I know which funding programme is suitable for me?
    Calls for proposals are issued regularly by various funding bodies, including the EU Commission and its DGs / Agencies, private companies, the Fusion Programme managed by MCST, Territorial Cooperation programmes and foundations. Such calls and relevant information are circulated on the Newspoint as well as on the RSSD website. Each call has its own guidelines, work programme and proposal forms on their website which we advise you to go through carefully. Please contact us for further information.

  3. What if I am invited in a project as a partner?
    Prior to forwarding the proposal documents to RSSD by email, you need to look into the proposal to see whether the project topic is of interest, whether you have the necessary resources and whether participation would be beneficial to you and your department before deciding to proceed. If you have any queries, please include them in your email to RSSD and the relative team member will contact you shortly.

  4. I have finalised my project proposal in consultation with the RSSD Team. One of the call requirements is to prepare a Mandate Letter / Declaration of Honour / any other official document evidencing commitment to carry out the project. What do I do?
    All such documentation requires signature by our Rector as the Legal Representative, for these documents to be legally valid. The documents must be sent by email at least a week before the call deadline. RSSD will initiate the internal approval process, whereby the documents will be reviewed from a technical, HR, Financial, Legal and Knowledge Transfer points of view. You will be contacted for clarifications if necessary. As soon as Rector signs, you will be notified by RSSD who will either forward to the Project Coordinator or forward to you for inclusion in the proposal documents.

  5. Can I or my Head of Department / Dean of the Faculty sign the proposal documents?
    No. Only the Rector, Prof. Alfred J. Vella is the Legal Authorised Representative for the University of Malta and therefore is the only representative authorised to sign documents on behalf of the University of Malta. Any other person who signs documents renders the document without any legal value and therefore non-binding.

  6. What happens if the Rector is away?
    The Rector always assigns a delegate to act as the Authorised Representative in his stead. Normally such delegate would be one of the Pro-Rectors.

  7. How early should I involve RSSD?
    This is dependent upon the extent of support required and the size of the project. If support is required to develop an idea, finding a call and building a consortium, RSSD needs to be involved at least 6 months before the deadline. If the proposal is completed and requires review, please contact RSSD at least one month before the call deadline. If your proposal does not require a detailed review but a document for Rector's signature, then RSSD needs to be contacted at least one week before the deadline. RSSD does not guarantee a proper review and obtaining Rector's signature on time for proposals received after these dates.

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Last Updated: 17 December 2018

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