Work remotely

Work remotely

IT Services has prepared this page for all staff. It is being updated with additional resourcesLast updated 13 October 2020.

This page contains information about technologies that can be used when working remotely.

Virtual meetings

Google Meet and Zoom are videoconferencing tools that enable staff to join virtual meetings via audio, video and chat.

Before joining a meeting, it is recommended that you mute the microphone. To minimise background noise, keep the microphone muted during the meeting except when you need to talk.

It is recommended that you use a headset for meetings to minimise background noise and echo. (Headsets are typically supplied with most smartphones and these can also be used with your computer.) 

Google Meet

Google Meet is a G Suite for Education service that can be used for online meetings.

All UM staff and students can use Meet to organise and join virtual meetings. Individuals outside of the University can join Meet sessions if they are provided with a link URL. If someone tries to join without being signed in to the UM IT Account, the meeting host/creator will be notified and can allow or deny the user from joining the meeting.

You can have a maximum of 100 participants per meeting. For classes or meetings larger than 100 participants, we recommend that you use Zoom.

Meet has a recording feature, however, the recordings will only be available temporarily for 30 days only, and it will not be possible to download them. If you need to keep recordings for longer, we recommend that you use Zoom.

Ways to access Meet

  • Meet is available within Gmail, including the Gmail mobile app
  • Visit the Google Meet website from your web browser
  • Install the Google Meet mobile app on your Android or iOS device.

Scheduling a meeting

You can schedule a virtual meeting using any one of these methods:

Joining a meeting

There are a number of ways to join a Meet session, including:

Managing a meeting

As a meeting host, there are a number of features available to make use of during the meeting:

Other helpful Meet resources (provided by Google).

Zoom

Zoom is a cloud-based service that you can use for live interactive teaching, online meetings and webinars.

All UM staff can use Zoom to organise and join virtual meetings. Students and individuals outside of the University can join Zoom meetings if they are provided with a link URL. If someone tries to join without being signed in to the UM IT Account, the meeting host will be notified and can allow or deny the user from joining the meeting.

All UM staff are required to first activate their UM Zoom account, and should ensure that they are signed in to Zoom with the UM account (via SSO)  to gain access to additional features and for more secure use of Zoom.

After activating their account, staff can start scheduling Zoom meetings through the Zoom Scheduler  or Zoom client.  Zoom can also be used through the Android and iOS mobile-device apps.

Zoom also has a recording feature that saves recordings to the cloud.

IT Services offers basic training on the use of Zoom for virtual meetings all staff. IT Services also offers basic training on the use of Zoom for teaching for academic staff.

Activating, downloading and installing Zoom

Before you start using Zoom, you are required to activate your UM Zoom account. It is also recommended that you download and install the Zoom client.

You should also make sure to sign in to Zoom with the UM account (via SSO).

Scheduling a meeting

UM staff can schedule a virtual meeting using any one of these methods:

Joining a meeting

To join a Zoom session, you should first make sure that you are signed in to Zoom with the UM account (via SSO). You can join Zoom meetings using one of these methods:

Other guides

Other helpful Zoom resources (provided by Zoom). 


https://www.um.edu.mt/services/coronavirus/workremotely