The state of external accountability of UM student societies : an analysis

Abstract

Purpose: This research aims to assess the state of external accountability by University of Malta Student Societies, determine how the practices and measures undertaken by the student societies with regards to external accountability can be developed and improved and identify the regulatory framework and financial regulations while assessing how these can be improved in order to further strengthen the external accountability by student societies. Design: The objectives that were set out to be achieved were attained by adopting a qualitative research approach, through using semi-structured interviews with nine Specialised Student Societies.

Findings: The student societies recognise the importance of both internal and external accountability by adopting several financial processes, adequate financial management and internal controls. Societies must improve legitimacy since not all of them follow national legislation. There is a lack of enforcement by the University with regards to financial regulations that societies must follow. Hence, although societies do value accountability towards several stakeholders, a good majority still do not conduct an external audit. This results in an average level of external accountability but considering that societies are students’ representatives and the future generation, there is much to be desired with regards to increasing the level of accountability.

Conclusions: Although accountability is not given priority by some of the societies, there are several benefits that societies might enjoy by being thoroughly accountable. A good effort is required by both the societies and the University to improve the situation. These include changes to the financial regulations imposed by the University, an improvement to the societies’ financial management systems and fully abiding by national legislation. This would guarantee a high standard of accountability by Student Societies.

Value: A research on the accountability by Student Societies was never undertaken. This dissertation can provide all concerned parties with several guidelines that if followed, will undoubtedly rectify the current situation. This will prove to be beneficial for societies, the University and all external stakeholders.