Detailed transcript (EUR 30.00): This transcript shows details pertaining to the course, the main areas of study, the date of entry, all the study-units completed during the course and their respective results as well as the final classification and date of graduation (kindly note that if the final classification or the graduation date have not been published, these cannot be included in the academic record). Students who are still pursuing studies at the University can also apply for this type of transcript.
Verification transcript (EUR 15.00): This transcript includes details pertaining to the course and main areas of studies pursued, the date of entry, the final classification and the date of graduation. A Verification Transcript does not include any study-unit marks and grades. This transcript is issued only after the publication of the final classification / final result and therefore cannot be issued to students who are still pursuing studies in the course.
M.Phil./Ph.D. transcript (EUR 20.00): This transcript is issued only after the publication of the award of the degree. It includes details pertaining to the degree, the date of registration, the date of graduation and the dissertation/thesis title.
Translation (EUR 20.00): This document is an official English translation (from Latin) of the Graduation Scroll which was awarded during the Graduation Ceremony.
Seal (EUR 7.00): The University Emblem is embossed on all pages of the Detailed Transcript, Verification Transcript or Translation.
Certified True Copies (EUR 5.00): Certified authentic copies of original certificates with the original signature and official stamp of the relevant University of Malta authorised officials.
If the documents to be certified were issued at an earlier stage, applicants would need to provide the original documents upon application at the Admissions and Records Office. Applicants will be asked to complete a manual application form and pay the applicable fee at the Maltapost Branch on Campus.
Course Confirmation Letter (EUR 5.00): A letter confirming the date of entry to a course and the current year of studies.
English Instruction Letter (EUR 8.00): A letter, that apart from confirming the date of entry to a course and the current year of studies, also confirms that English is the language of instruction at this institution.
UM Credits to ECTS Credits Conversion Letter (EUR 20.00): This letter is tailored for students who pursued studies at the University of Malta prior to 2002/3. The letter will convert the number of UM credits (used at the University prior to 2002/3) into ECTS credits (in use at the University after 2002 to date).
Should you wish to order your Student Record now, please click Order Now.
When the documents are ready for collection, the Admissions & Records Office will contact you on the email address provided on the application. Please provide your ID Card upon collection.
For any queries, please contact the Admissions and Records Office by email or on the direct telephone number: 23402233.
Request form for an extension of studies (for undergraduate courses)
Request form for an extension of studies (for postgraduate courses)
Request form for a suspension of studies (for undergraduate and postgraduate courses)
Request form for a change in mode of attendance (for undergraduate and postgraduate courses)
Adding and dropping of study-units after official add/drop period.
Deadline: 3 March 2023 at 5.00 p.m.At the start of a new semester, students are requested to carefully check the study-units they are registered on for this academic year which, in the case of full-time undergraduate programmes, should add up to a total of 60 ECTS credits. This may easily be done by viewing your registered study-units through the eSIMS portal. Students following part-time programmes are encouraged to view their programme of studies through the course finder facility and confirm that the number of ECTS credits they are registered for tallies with the ECTS credits indicated in their programme of studies for the current year.
In exceptional circumstances, students who may need to add or drop study-units due to reasons beyond their control such as clashes in their timetable and other exigencies, may do so by the above deadline. A maximum of two study-units may be added and two study-units may be dropped.
Request forms should be submitted to the students’ Home Faculty/Institute/Centre/School by not later than 3 March 2023 at 5.00 p.m. No requests to add or drop units after this date will be considered.
Requests should include an explanation as to why a change in the selection of study-units chosen during the registration period is being requested. Faculty Managers and Officers in Charge of Institutes, Centres and Schools will verify whether the reasons submitted are valid and, if so, will proceed to amend the student’s registration/s. If the reasons submitted are not valid, the student will be informed by the Faculty/Institute/Centre/School and his/her registrations will not be amended.
Dr Colin Borg
Academic Registrar
Office of the Registrar
Msida, 8 February 2023
Application Form (Faculty of Arts students)
Authenticity and research ethics form with student details (for undergraduate students)
Authenticity and research ethics form without student details (for undergraduate students)
Authenticity and research ethics form with student details (for postgraduate students) - English
Authenticity and research ethics form without student details (for postgraduate students) - English
Authenticity and research ethics form with student details (for postgraduate students) - Maltese
Authenticity and research ethics form without student details (for postgraduate students) - Maltese