Detailed transcript (EUR 30.00): This transcript shows details pertaining to the course, the main areas of study, the date of entry, all the study-units completed during the course and their respective results as well as the final classification and date of graduation (kindly note that if the final classification or the graduation date have not been published, these cannot be included in the academic record). Students who are still pursuing studies at the University can also apply for this type of transcript.

Verification transcript (EUR 15.00): This transcript includes details pertaining to the course and main areas of studies pursued, the date of entry, the final classification and the date of graduation. A Verification Transcript does not include any study-unit marks and grades. This transcript is issued only after the publication of the final classification / final result and therefore cannot be issued to students who are still pursuing studies in the course.

M.Phil./Ph.D. transcript (EUR 20.00): This transcript is issued only after the publication of the award of the degree. It includes details pertaining to the degree, the date of registration, the date of graduation and the dissertation/thesis title.

Translation (EUR 20.00): This document is an official English translation (from Latin) of the Graduation Scroll which was awarded during the Graduation Ceremony.

Seal (EUR 7.00): The University Emblem is embossed on all pages of the Detailed Transcript, Verification Transcript or Translation.

Certified True Copies (EUR 5.00): Certified authentic copies of original certificates with the original signature and official stamp of the relevant University of Malta authorised officials.

If the documents to be certified were issued at an earlier stage, applicants would need to provide the original documents upon application at the Admissions and Records Office. Applicants will be asked to complete a manual application form and pay the applicable fee at the Maltapost Branch on Campus.

Course Confirmation Letter (EUR 5.00): A letter confirming the date of entry to a course and the current year of studies.

English Instruction Letter (EUR 8.00): A letter, that apart from confirming the date of entry to a course and the current year of studies, also confirms that English is the language of instruction at this institution.

UM Credits to ECTS Credits Conversion Letter (EUR 20.00): This letter is tailored for students who pursued studies at the University of Malta prior to 2002/3. The letter will convert the number of UM credits (used at the University prior to 2002/3) into ECTS credits (in use at the University after 2002 to date).

Should you wish to order your Student Record now, please click Order Now.

When the documents are ready for collection, the Admissions & Records Office will contact you on the email address provided on the application. Please provide your ID Card upon collection.

For any queries, please contact the Admissions and Records Office by email or on the direct telephone number: 23402233.


5 February – 23 February 2024 

At the start of a new semester, students are requested to check carefully the study-units they are registered on for this academic year, which in the case of a full-time undergraduate programmes, should add up to a total of 60 ECTS credits. This can be verified through registered study-units task available through eSIMS. Students following part-time programmes are encouraged to view their programme of studies through the course finder facility and confirm that the number of ECTS credits they are registered for tallies with the ECTS credits indicated in their programme of studies for the current year.

Should students need to add or drop study-units, this may be done during the above period. A maximum of two study-units may be added and two study-units may be dropped, indicating clearly the reason for adding and dropping study-units.

Request forms should be submitted to the students’ HOME Faculty by not later than 23 February 2024 at 4.15 pm. No requests to add or drop units after this date will normally be accepted, except in circumstances that are beyond the students’ control.


Dr Colin Borg
Academic Registrar

Office of the Registrar
Msida, 24 January 2024

Application Form 

Application Form (Faculty of Arts students)