Guidelines - Visa Extended Service

To start off the Extended Service Visa application procedure, the accepted applicant must be in possession of the following documentation:

An unconditional letter of acceptance issued by the University of Mata (UM).
Proof of payment of Course Assurance fees indicated on the letter of acceptance (if payment was affected by a bank transfer)
A recently issued visa support letter issued by the International Office.

As a prospective student and a visa seeker, you will receive ALL guidelines and instructions via email once you contact the International Office.

As an upcoming student, you have been given direct access to the electronic Extended Service Portal below through which you will be able to schedule your own visa appointment with the respective VFS Centre and pay your visa application fee directly.

How to schedule a visa appointment booking:

1. Click on this link
2. Select the ‘Country’** where you will be submitting your Visa application

3. Click on ‘Application Form’
4. Click on ‘Book Now’ to proceed with booking your appointment
5. Follow the instructions to create an account, activate it and proceed to book an appointment.

6. Please ensure that when you access the Extended Service Portal, you select ‘Long Term Extended Service’ and ‘Student Visa’ from the list of categories provided.

** In case your country of residence does not come up in the list of countries available on the above link, this means that you would need to submit your Visa application in the nearest country with operational VACs which accept Visa application submissions for Malta.

Please note that on your appointment date you are required to submit all the documentation (see the Visa checklist below) to the Visa Application Centre (VAC), including your actual passport for necessary processing. This visa application process takes a minimum of 6 to 8 weeks to be completed. In cases where students submit documents which are incorrect, do not show proper information as a guarantee of sufficient funds and missing documents, the process is delayed even further. You will then be informed by the VAC directly when your passport is ready for collection.

Note: It is extremely important for you to also note that you will be required to temporarily surrender your actual passport. This may create a great deal of inconvenience by being compelled to wait in the relative country for the whole period of time (6- 8 weeks) during which your application is being processed. You will finally be notified directly by the VAC once your passport is ready for collection.

Please take note that once you schedule your appointment, you are to immediately send the below details to - visas@um.edu.mt - This is due to the fact that the International Office needs to notify the Central Visa Unit about your scheduled appointment prior to submitting your visa application.

Please forward the following details once you schedule your appointment:

Full Name and Surname (as shown on your passport)
Passport Number
Nationality
Country (where you will be submitting your Visa application)
Booking Reference Number
Booking Date and Time
Location of VAC (where you will be submitting your Visa Application)

Please access the Visa Checklist for your visa application and the Application Form you need to complete and submit when applying for your study visa.

Please proceed also with completing this Visa Support Letter Form so we may issue your letter accordingly.

Note: Considering the lengthy application process, we strongly recommend that you do your utmost to follow all the instructions provided to collate all required documentation and to schedule your appointment by not later than 31^st July (if you are applying for the October intake) or by not later than 31^st October (if you are applying for the February intake).

Visa Application Booking Fee

You are required to pay an appointment booking fee via a credit card (Eur 150) when booking your appointment online. You will then have to settle a further Eur 150 (or equivalent) when you visit the VAC office for your appointment.

Please keep in mind that if you miss your VAC appointment, you will forfeit your money and therefore you will have to restart your application and pay the application fee again.