Training & User Guides

Getting Started

Once you activate your UM IT account, you will be able to log in on the AIMS portal.

For specialised access requests such as requisitioning and sales ordering, open a ticket by filling in the applicable form.

In the case of timesheet access, contact your project's Responsible Officer at Project Support Office. For access to apply for absence through AIMS, contact HR on absence.hrmd@um.edu.mt

AIMS Training

AIMS Office holds both requisitioning and sales ordering training sessions to introduce the system to new UM members of staff. Training occurs either in groups, or individual, with training typically held online. If you require such training, open a ticket and we will get back to you with a date.

Refer to the user guides prepared and curated by our specialised staff. Each topic represents the main functionalities available on the AIMS system. If you do not manage to find the information you require, contact us for further assistance.

General Usage

General Usage Manual

Accessing Payslips Manual

Requisitions

Requisitions Entry Guide

Requisitions Approval Guide

Purchase Orders & Goods Receipting

Purchase Orders And Goods Receipting

Absences

Absence Entry Guide

Absence Approval Guide

Timesheets

Introduction

Approving or Rejecting Timesheets

Resolving Rejected Timesheets

Sales Orders

Sales Ordering Manual

Corporate Research & Knowledge Transfer

Corporate Research and Knowledge Transfer

Financial Reporting

Understanding Financial Reporting

Financial Report for Externally Financed Projects

Administrative, Technical and Industrial Staff Work Resources

Administrative Technical and Industrial Staff Work Resources Enquiries

Forms

Overtime Consent Form Manual

Personal Details Form Manual

Asset Jobsheet Form Manual

Income Manager

Income Manager Manual


https://www.um.edu.mt/services/aims/training-user-manuals/