Erasmus+ opportunities for UM staff

Erasmus+ opportunities for UM staff

Academic, administrative and technical staff, appointed by the University of Malta Council, are eligible to apply for an Erasmus+ mobility. The eligibility period of the Erasmus+ Mobility for mobility will be between 1 September 2019 and 30 September 2020. There are two types of staff mobility:

Mobility for teaching

Erasmus+ staff mobility for teaching may be carried out by all resident and visiting academic staff at UM who are appointed by Council. The mobility for teaching must be carried out at a Higher Education Institute that is a holder of an Erasmus University Charter and with which UM has signed an inter-institutional agreement.

The minimum duration is two working days (excluding travel) and the maximum duration is two months. A teaching activity requires a minimum of eight hours teaching per week (also applicable for shorter durations). If the teaching activity is combined with a training activity, during a single period abroad involving the development of pedagogical skills and/or development of curriculum content (such as study-units or programmes), the number of required hours of teaching per week is reduced to four hours.

Mobility for training

Erasmus+ staff mobility for training may be carried out by all academic, administrative and technical staff at UM who are appointed by Council. The staff training must be carried out at a Higher Education Institution that holders an Erasmus University Charter or any public or private organisation active in the labour market or in the fields of education, training and youth.

The minimum duration is two working days (excluding travel) and the maximum duration is two months.

Download the Data Privacy Statement 

To apply, download and fill in the application form which must be signed by the Head of Department/Dean/Director. In the case of being the Head of Department, you are required to obtain the signature from your Dean. If you are the Dean of the Faculty, you are required to obtain the signature of a Pro-Rector and if you are the Director, a signature by the Chair/Pro-Rector is required.

Staff mobility for teaching
Staff mobility for training
  • Application form  
  • Official invitation letter from the hosting Institution confirming the dates of the mobility period.
  • Staff Mobility for Training - Mobility Agreement   to be delivered abroad. The Mobility Agreement must be endorsed by both institutions.

In view of the current uncertainty of the UK's continued participation in the Erasmus+, mobility to the UK during Academic Year 2019/20 cannot be guaranteed. 
All applications will be considered for eligibility and will then proceed to the next stage of selection as outlined in the Erasmus+ programme guide issued by the European Commission.

The applications will be reviewed by two external assessors who will evaluate applications according to the established guidelines. Both independent assessors are provided with the Erasmus+ Staff Mobility 2019/20 Independent Assessors Handbook.  

The open-ended questions in the Erasmus+ Application Form will be assessed and graded. The results of the two independent assessors will be aggregated and applications will be ranked by in ascending order. The list of applications will be presented to the ERASMUS Selection Grant Allocation Committee (ESGAC).

ESGAC members will decide on how the grants are awarded based on the Erasmus+ Call criteria and any other specific cases which are deliberated during the meeting. The applications received are awarded an Erasmus+ grant based on the funding available under a specific project.

Applicants who are not awarded a grant due to lack of funding will remain on a reserve list and will be awarded grants if funds become available during the course of the project. All applicants are notified by email and by post regarding the selection results. Priority shall be given to first-time applicants; however the scoring awarded for all other questions will ensure a fair chance of selection for all candidates. 

Should academic members of staff apply for an Erasmus+ Staff Mobility for Training, priority shall be given to administrative and technical members of staff.

If the number of applications received exceeds the funding available, the ESGAC reserves the right to limit the funding to seven days including travel for each beneficiary.
All selected Erasmus+ beneficiaries will receive an Erasmus+ grant through the International Office, which will partially cover the expenses incurred abroad. Grants are made up of two components:
  • travel contribution
  • individual support (subsistence contribution) will cover up to one day prior to the start and up to one day after the end of your mobility period.

Travel contribution
You will receive a travel contribution based on the distance in kilometres, between the University of Malta (Msida) and the host University. Distance is calculated by the following Distance Calculator provided by the EC.

Travel allowances are allocated per participant as follows:
between 100 and 449 km: EUR 180
between 500 and 1999 km: EUR 275
between 2000 and 2999 km: EUR 360
between 3000 and 3999 km: EUR 530
between 4000 and 7999 km: EUR 820

Subsistence contribution
Erasmus grants are calculated on a daily basis according to the Erasmus mobility destination country.

Programme Countries are split in three groups according to average living costs:

Group 1 Countries – EUR 180 per day:
Denmark, Finland, Iceland, Ireland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom

Group 2 Countries – EUR 160 per day:
Austria, Belgium, Cyprus, France, Germany, Greece, Italy, Netherlands, Portugal, Spain 

Group 3 Countries – EUR 140 per day:
Bulgaria, Croatia, Czech Republic, Estonia, FYROM, Hungary, Latvia, Lithuania, Poland, Romania, Serbia, Slovakia, Slovenia, Turkey
Submit the necessary documents by not later than 40 days prior to your departure:
  • financial identification form
  • A copy of the flight ticket European Health Insurance Card (EHIC) and insurance. It is your responsibility to have a valid EHIC document.
You must have a travel insurance policy which is valid for your stay at the host institution and which covers the entire duration of the mobility.
As soon as the necessary Erasmus documents are submitted, the International Office drafts and sends you the Erasmus+ Beneficiary Grant Agreement.

You are required to print two copies, initialise each page, sign the Agreement and return the original Erasmus+ Beneficiary Grant Agreements to Room 105, International Office, Administration Building, University of Malta.

This is then countersigned by the Director of the International Office. Once this process is completed, the pre-financing amounting to 80% of the eligible grant is issued.

Once the mobility is completed, submit the necessary documents, within 30 days after the end of the mobility, to the International Office:
  • Certificate of Attendance, prepared by the host institution and needs to include the start and end date of your mobility (and the number of teaching hours in the case of staff mobility for teaching)
  • Mobility Tool+ Online EU Survey.
The International Office will issue the remaining 20% of your grant.
Erasmus+ pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and, especially, financing the extra costs for staff whose physical, mental or health-related conditions are such that their participation in Erasmus+ would not be possible without extra financial support (from here on referred to as 'students and staff with physical, mental or health-related conditions'). This is to ensure that you can take full advantage of your Erasmus+ mobility experience.

Each Higher Education Institution (HEI), by signing the Erasmus Charter for Higher Education (ECHE), commits to ensuring equal access and opportunities to participants from all backgrounds. Therefore, staff with physical, mental or health-related conditions can benefit from the support services that the receiving institution offers to its local staff.