Erasmus+ opportunities for UM students

Erasmus+ opportunities for UM students

The Erasmus+ programme provides you, as a University of Malta student, different opportunities to undertake a study or traineeship mobility. The aim is to improve your inter-cultural soft skills, employability, language skills so as to increase your opportunities.

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As a registered UM student currently reading for undergraduate and postgraduate degrees, you are eligible to participate in an Erasmus+ mobility for studies at one of the partner universities with whom the University of Malta has an active inter-institutional agreement. In order to be eligible, you must have completed the first year of university for undergraduate study cycles.

The duration of an Erasmus+ study mobility ranges between 3 and 12 months. During the period of study, lectures have to be followed at the partner Universities. The mobility is recognised as part of the final degree issued by the University of Malta. Tuition fees are not charged for this mobility.

You are advised to consult your academic coordinators prior to applying for an Erasmus+ mobility to determine the mobility semester preference of the Faculty/ Institute/ Centre/ School/ Department.

Student Mobility for Traineeships

As a registered UM student, currently reading for undergraduate, postgraduate or doctoral degrees, you are eligible to participate in an Erasmus+ mobility for traineeships. In the case of some courses, this can be academically recognised as part of your programme of studies (awarded ECTS). An accredited traineeship mobility is carried out at one of the partner institutions with which the University of Malta has a signed inter-institutional agreement. The selection is based on academic performance. For further details about this type of traineeship mobility, including the recommended mobility semester, please consult your department.

All UM students have the opportunity to undertake a traineeship mobility for research purposes or work experience abroad. This can be undertaken at any legitimate institution, enterprise, laboratory or organisation of your choice, except for EU institutions and bodies. You are to secure your own placement and must ensure that the mobility does not take place during any academic commitments that the mobility itself will be a hindrance to (e.g. during the summer months). Once a host entity is identified, you are to obtain an acceptance letter from the aforementioned entity, indicating (i) the exact start and end dates (e.g. 1st July – 31st August) and (ii) a brief description of the nature of the traineeship.

All students may also participate in a traineeship mobility within a maximum of one year of their graduation. Interested applicants undertaking a traineeship mobility as recent graduates are to apply during the last year of study, until the date of graduation.

 

Digital Opportunity Traineeship Initiative

The Digital Opportunity Traineeship Initiative is an EU-funded training initiative to help equip today’s workforce across all sectors with the digital skills that are increasingly being required. A traineeship mobility can be considered as a ‘traineeship in digital skills’ when students and recent graduates practise one or more of the following activities by the trainee: ‘digital marketing (e.g. social media management, web analytics); digital graphical, mechanical or architectural design; development of apps, software scripts, or websites; maintenance and management of IT systems and networks, cybersecurity; data analytics, mining and visualisation; programming and training of robots and artificial intelligence applications. Generic customer support, order fulfilment, data entry or office tasks are not considered in this category’ (Erasmus+ Programme Guide, 2021, p. 44, version 3).

 

Applying for an Erasmus+ student mobility for traineeship

The required duration of all Erasmus+ traineeship mobilities must be between two and twelve months. A successfully completed mobility can be recorded in the Europass Mobility Document. For more information on how to obtain this, please click here.

For traineeship opportunities, you can also access Erasmus Intern and Drop’pin or can seek suggestions from academics at your department. For Digital Opportunity Traineeships, you can also access the ‘Digital Opportunities’ section on Erasmus Intern.

All students interested in applying are advised to contact the International Office.

In order to apply for an Erasmus+ mobility, you need to complete the application form for studies or traineeship, as applicable.

Most undergraduate courses delivered by the UM have what is referred to as Mobility Semester. Students who wish to undertake an Erasmus+ mobility are to do so during the recommended Mobility Semester. You may check the Mobility Semester of your course by referring to the Mobility Information on the course catalogue. In case of difficulties with this, students are encouraged to consult their department(s).

 

Students are expected to obtain a minimum average mark to qualify for an Erasmus+ mobility for some courses. At this time, these study areas are as follows: 

 

Anthropology

70%

Communication Therapy

70%

Criminology

65%

Engineering

65%

Social Policy

65%

International Relations

60%

Physics

60%

Social Work

60%

European Studies

55%

FEMA

55%

ICT

55%


You are strongly advised to consult your Head(s) of Department(s)/Erasmus Academic Coordinator(s) regarding the choice of institutions and study-units, and check the language of tuition of the area of study and/or the specific study-units which you will be registering for and verify that you satisfy the minimum level of language competence required by the host institution/department. This will ensure that you may successfully follow lectures and sit for examinations without any barriers hindering your academic success. 

It is recommended that students select undergraduate study-units whenever possible. In some partner universities, study-units on offer in English are only available at post-graduate level. Students will therefore be considered as post-graduate students at the host University, expected to meet post-graduate standards and assessed accordingly.

List of available placements [2022/23 - may be subject to changes]


Aside from the available placement list, the UM is currently participating in the SEA-EU alliance together with 5 other European universities. 100 places (20 places each university) from all study areas are available through this alliance. It is important that you check the course catalogue prior to applying. The following are the 5 universities:

University of Bretagne Occidentale, France (The language of tuition is mainly French)
University of Cadiz, Spain (The language of tuition is mainly Spanish)
University of Gdansk, Poland
University of Split, Croatia (The Faculty of Civil Engineering, Architecture and Geodesy at the University of Split can only accept PG students)
Kiel University, Germany

The SEA-EU Alliance also offers opportunities for students to participate in the Virtual Tandem Language Exchange. More information can be found here.

BREXIT UPDATE 8 January 2021

Students proceeding on an Erasmus+ mobility in the UK will be eligible to receive funding until the 31st May 2023, as per European Commission guidelines. Students intending to proceed on a second-semester or a full-year mobility need to keep in mind that most British partner universities finish later than 31st May 2023. In such cases, students required to remain in the UK beyond 31st May 2023 will need to continue the mobility on a zero-grant basis (i.e. self-fund the remaining duration).

Students who intend to undertake an Erasmus+ Traineeship Mobility in the UK until 31st May 2023 are required to apply for a Temporary Work - Government Authorised Exchange Visa. In order to proceed with this process, students will need to apply for the Certificate of Sponsorship by compiling the Certificate of Sponsorship Application (available in word format) together with the necessary supporting documents (in one pdf). These need to be submitted to the International Office, so that these can be endorsed and forwarded to the British Council for their consideration. For more information on the documents required for the application for the Certificate of Sponsorship, please click here to view the handbook for Higher Education. This process may take up to 10 weeks. For more information on the Temporary Work - Government Authorised Exchange Visa, please click here

 

Erasmus+2022 Call for Applications

In light of the current circumstances and the COVID pandemic, for the safety of everyone, the applications for Erasmus+ for Studies and Traineeships will be received online through the below application forms. Applications will become available in December 2021 and will remain open until Monday 31 January 2022. Late applications will not be considered. 

To apply, you must be logged in with your UM account. Applications will only be accepted electronically through the forms provided below.

If a student submits more than one application, the most recent application will be considered as final and no changes will be allowed by the International Office after the deadline.

 

Student Mobility for Study/Traineeship Application Form – First Call (2022)

Student Mobility for Traineeship Application Form - SEA-EU Restricted Call (2022)

An information session was held on 7 December 2021 via Zoom. This can be viewed here.

 

 

Erasmus Mundus Scholarship Holders

If you are an Erasmus Mundus Scholarship Holder, in line with the Erasmus+ Programme Guide, ‘students taking part in a higher education mobility project (either studying or doing a traineeship abroad) cannot be at the same time beneficiaries of an Erasmus Mundus Joint Master Degree scholarship, and vice versa.’ To this end Erasmus+ Applications for student mobilities received from Erasmus Mundus Scholarship-holders will be considered as ineligible.  

 

Each Erasmus application received is checked for eligibility. Once your results are published on eSIMS, the average marks are calculated by the Erasmus coordinators. A list of applicants is drawn up for each course based on the averages and ranked by academic performance. Placements are allocated based on the ranking. Should the case be that students from different years have submitted an application, then the students are divided by year of study.

The lists, together with an endorsement letter, are sent to the respective Heads of Department/ Erasmus Academic Coordinators/ Deans (as applicable) for their approval and recommendations. 

Once the list is endorsed by the Erasmus Academic Coordinator with recommendations, the International Office nominates you to the partner Universities and an acceptance letter is issued once the host Universities confirm the nominations. If you are not endorsed by the respective Heads of Department/ Erasmus Academic Coordinators/ Deans, a rejection letter is sent.

If you are placed on a reserve list due to the fact that your preferred Universities have been taken up by students with the better academic performance you are contacted and given the opportunity to consider other placements which might still be available, depending on your ranking.

The Erasmus+ programme provides financial support for undertaking an Erasmus+ mobility. A financial contribution for travel costs and subsistence (living costs) during your mobility is awarded. This funding is intended to cover part of the costs and therefore you are encouraged to ensure that you have additional funds to support you during your mobility.

Travel Contribution
You will receive a travel contribution based on the distance, in kilometers, between the University of Malta (Msida) and the host University. Distance is calculated by the Distance Calculator provided by the EC.

Travel allowances are allocated as follows:  
Between 100 and 449 KM: EUR 180 per participant
Between 500 and 1999 KM:  EUR 275 per participant
Between 2000 and 2999 KM:  EUR 360 per participant
Between 3000 and 3999 KM:  EUR 530 per participant
Between 4000 and 7999 KM:  EUR 820 per participant

Subsistence Contributions
Erasmus Grants are calculated on a monthly basis according to the Erasmus mobility destination country. Grants are calculated pro-rata depending on the duration of the Erasmus+ mobility period. Programme countries are split in three groups, according to average living costs:

Group 1 countries - EUR 770 per month:
Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, United Kingdom*, Liechtenstein, Norway

Group 2 countries -  EUR 720 per month:
Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Portugal 

Group 3 countries -  EUR 670 per month:
Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia, North Macedonia, Turkey

Students from Malta undertaking an Erasmus+ Mobility for Traineeships are entitled to receive an additional top-up amount to the individual support of EUR 150 per month.

*Students proceeding on an Erasmus+ mobility in the UK will be eligible to receive funding until the 31st May 2023, as per European Commission guidelines. Students intending to proceed on a second-semester or a full-year mobility need to keep in mind that most British partner universities finish later than 31st May 2023. In such cases, students required to remain in the UK beyond 31st May 2023 will need to continue the mobility on a zero-grant basis (i.e. self-fund the remaining duration).

We congratulate you for choosing to undertake an Erasmus+ mobility, it will surely positively impact your educational experience, in many ways.

As part of your preparations for your upcoming Erasmus+ mobility, you are required to submit a number of pre-departure documents prior to your mobility. Kindly submit these required documents by no later than 40 days prior to your departure to ensure that the first instalment of your grant (80%) is received in time for the start of your mobility. The pre-departure documents are:

  1. A signed and stamped acceptance letter issued on letterhead from the host institution confirming the start and end date of the mobility. 

    The start date could either be the first day of lectures or the date of an orientation session. The end date could either be the last day of lectures or the last day of an examination.

  2. Financial Identification Form

    This must include the student’s account details and it must be signed by the student. It also requires an account details confirmation by either obtaining a signature from your bank representative or attaching your bank statement which confirms the student as the account holder and the IBAN number.

  3. Programme of Studies signed by the UM Academic Coordinator(s) / Head of Department(s) / Dean(s) – (applicable for study mobilities or for ECTS-based traineeship mobilities);

  4. Erasmus+ Learning Agreement for Studies (online from the academic year 2022/23 onward) / Erasmus+ Learning Agreement for Traineeships (Learning Agreement - Traineeship Guide )

    The Learning Agreement can be signed by the home faculty only if the Programme of Studies (PoS) is already approved by the Erasmus Academic Coordinator / HoD / Dean. For this reason, kindly ensure that the home faculty has a copy of the approved PoS.

    As part of the European Commission’s initiative to digitalise the educational sector, including the Erasmus+ programme, the Learning Agreement for Studies has been made available in an online form, and it will be compulsory* from the academic year 2022/23. To this end, student and staff guides have been created for assistance:

    1. For faculty administration – UM One-Pager Step-by-Step Guide for FICS
    2. For students – UM OLA Guide for Students - During the Mobility
    3. For students – Responsible Persons at F/I/C/S to sign the OLA

    *Due to technical issues, some universities have specifically requested the use of the traditional Learning Agreement  (Learning Agreement - Studies Guide ). Learning Agreements not compiled online through the Online Learning Agreement Website will only be accepted in such cases. List of Universities not using the OLA  

  5. Resit Clearance Form signed by the student and the UM home F/I/C/S administration

  6. Copy of Travel Insurance

  7. Copy of Departure Flight Ticket (for review only)

In case you have any questions or would like to set up an appointment, please get in touch with us.

Online Linguistic Support (OLS)

The Online Linguistic Support (OLS) is a test in the language of the region/country (except for English or languages not available on the OLS license management system) which is sent to all students prior to one’s mobility. In case of poor scoring, the system will automatically send a license to the student to follow a language course. This is then followed by another test toward the end of the mobility so that the European Commission can monitor improved language skills in the language of the host region/country thanks to the Erasmus+ programme.

Accommodation and Flight Arrangements

Accommodation arrangements need to be made directly by the students. Some Universities offer on-campus university accommodation which you may decide to opt for. Alternatively, you might prefer to share a private accommodation with friends or other Erasmus+ students. This is entirely up to you. In any case, we strongly recommend that you familiarise yourself with the rules and regulations of the accommodation being rented prior to entering into a long-term lease. It is also important to ask for a contract and a receipt for any deposits paid.

Flight arrangements also need to be made directly by the students. Kindly keep in mind that whilst it is normal for some students to travel well before their mobility starts, you are to ensure that you have no first sits or resits pending before leaving Malta. Students whose recommended mobility semester is the second semester and are set to go to a university which starts earlier than the UM first semester examinations will need to seek authorised arrangements as per Procedure for the Overlapping of Semesters .

Kindly note that grants are awarded based on the duration of one’s mobility (i.e. for the duration between the start and end date at the host university) and based on the duration of arrival in the host country and departure from the host country.

In general, we recommend that accommodation and flights are booked once the student is in possession of the host university’s acceptance letter and the fully signed learning agreement.

European Health Insurance Card (EHIC) and Insurance

It is your responsibility to ensure that you are in possession of a valid EHIC document. In addition, you must also take out a travel insurance policy that is valid throughout the entire duration of the mobility. The travel insurance policy must cover ‘special medical intervention’ and ‘repatriation’. In case of an Erasmus+ traineeship mobility, you must also take out an additional cover to your travel insurance policy to be covered for ‘accident insurance’ and ‘liability insurance’ for any damages that may be caused during your stay abroad.
Insurance against loss or theft of documents, travel tickets and luggage is recommended.

Erasmus+ App

The Erasmus+ programme celebrated its 30th anniversary in 2017. To mark this occasion, the European University Foundation and the European Commission developed the Erasmus+ App which includes features to facilitate your experience. We recommend that you download this App to further help you navigate your Erasmus+ mobility.

Erasmus+ Beneficiary Grant Agreement and Pre-Financing Payment (80%)

As soon as the required pre-departure documents are submitted, the Erasmus+ Coordinators at the International Office will draft your Erasmus+ Beneficiary Grant Agreement and send you a soft copy via email. You will be required to initialise each page and sign the agreement (electronic signatures are accepted). The fully initialised and signed Erasmus+ Beneficiary Grant Agreement is to be returned to the International Office via email.

This is then countersigned by the Director of the International Office and a copy of the countersigned version will be returned to you via email. The 80% of the eligible grant will be processed and issued within 30 days.

The International Office is your first point of contact. If you need to amend your learning agreement, you are requested to provide an updated learning agreement with the new details, obtain necessary approvals from the home and host university and send a scanned copy of the updated document within the first two weeks of your mobility. 

Should any issues arise during the mobility, whether of academic or personal nature, we will provide support whenever possible.

Once the mobility is completed, you are required to submit the necessary documents. to the International Office, within 30 days after the end of the mobility:

  1. Certificate of Attendance prepared by the host institution
  2. Mobility Tool+ Online EU Survey [you will receive a link by email on the last day of your mobility]
  3. Transcript of results if available / applicable.

The International Office will input the results received at the host institution on eSIMS. The process adopted is that the grades obtained are converted to UM grade.

The Erasmus+ programme pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and especially, the financing of extra costs for students and staff whose personal, physical, mental or health-related conditions are such that their participation in Erasmus+ would not be possible without extra financial support (from here on referred to as 'students and staff with personal, physical, mental or health-related conditions'). This is to ensure that you can take full advantage of your Erasmus+ mobility experience.

Each higher education institution (HEI), by signing the Erasmus Charter for Higher Education (ECHE), commits to ensuring equal access and opportunities to participants from all backgrounds. Therefore, students and staff with personal, physical, mental or health-related conditions can benefit from the support services that the receiving institution offers to its local students and staff. 

If you are a prospective applicant with fewer opportunities, we encourage you to declare this in the ‘Equity and Inclusion’ section in your Erasmus+ application and to disclose any necessary information related to your condition in confidence to our team. We will be able to support you as required, and to, inter alia, request any necessary arrangements to facilitate your Erasmus+ mobility and/or request any additional funds you may be eligible for. Applicants with fewer opportunities are required to present a certificates and confirmation of any declared personal, physical, mental or health-related condition. The University will be unable to offer any support if the required information/documentation is not provided. The provision of this information will not affect your application for Erasmus+ mobility.

Together with the medical certificate(s) and any other supporting documentation, please download, fill and submit the Consent Form for Disclosure of Medical Data .

Areas that could be eligible for support linked to your Erasmus+ mobility include, but are not limited to, adapted accommodation, travel assistance, medical attendance, supportive equipment, adaption of learning material, an accompanying person, etc. This information is treated with strict confidentiality. Should you require further information or clarification do not hesitate to get in touch with us.

For more details, please see the last communication update received from the European Union Programmes Agency.


https://www.um.edu.mt/studentlife/internationalopportunities/erasmus/umstudents/