Erasmus+ opportunities for UM students

The Erasmus+ programme provides you, as a University of Malta student, different opportunities to undertake a study or traineeship mobility. The aim is to improve your inter-cultural soft skills, employability, language skills so as to increase your opportunities.

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As a registered UM student currently reading for undergraduate, postgraduate and doctoral degrees, you are eligible to participate in an Erasmus+ mobility for studies at one of the partner universities with whom the University of Malta has an active inter-institutional agreement. In order to be eligible, you must have completed the first year of university for undergraduate study cycles.

The duration of an Erasmus+ study mobility ranges between 3 and 12 months. During the period of study, lectures have to be followed at the partner Universities. The mobility is recognised as part of the final degree issued by the University of Malta. Tuition fees are not charged for this mobility. 

You are advised to consult your academic coordinators prior to applying for an Erasmus+ mobility to determine the mobility semester preference of the Faculty/ Institute/ Centre/ School/ Department.
As a registered UM student, currently reading for undergraduate, postgraduate and doctoral degrees, you are eligible to participate in an Erasmus+ mobility for traineeships at one of the partner universities with which the University of Malta has a signed inter-institutional agreement or in an enterprise or organisation or an NGO.

In order to be eligible, you need to complete the first year of university for undergraduate study cycles. The duration of an Erasmus+ student mobility for traineeship must be between 2 and 12 months. The mobility is recognised as part of the final degree issued by the University of Malta on condition that you are awarded ECTS. Tuition fees are not charged for this mobility.

You also have the possibility of conducting a traineeship within a maximum of one year after your graduation. If you are interested you are advised to contact the International Office. You can access Erasmus Intern and Drop'pin@EURES for further traineeship opportunities that are currently being offered.

In order to apply for an Erasmus+ mobility, you need to complete the application form for studies or traineeship, as applicable. You are strongly advised to consult the programme of studies available at the partner universities before choosing the preferred placements. It is important to ensure that the course programme matches the programme of studies you are following at the University of Malta.

List of available placements 

Aside from the available placement list, the UM is currently participating in the SEA-EU alliance together with 5 other European universities. 100 places (20 places each university) from all study areas are available through this alliance. It is important that you check the course catalogue prior to applying. The following are the 5 universities:

University of Bretagne Occidentale, France
University of Cadiz, Spain
University of Gdansk, Poland
University of Split, Croatia (The Faculty of Civil Engineering, Architecture and Geodesy at the University of Split can only accept PG students)
Kiel University, Germany

Application forms (Call 2019-2020)
Student mobility for traineeships - second call
BREXIT UPDATE 23 January 2020

Application forms (2020)
Student Mobility for Studies - 2020 Restricted Call - FOR FIRST YEAR NOHA STUDENTS ONLY

Erasmus Mundus Scholarship Holders

If you are an Erasmus Mundus Scholarship Holder, in line with the Erasmus+ Programme Guide, ‘students taking part in a higher education mobility project (either studying or doing a traineeship abroad) cannot be at the same time beneficiaries of an Erasmus Mundus Joint Master Degree scholarship, and vice versa.’ To this end Erasmus+ Applications for student mobilities received from Erasmus Mundus Scholarship-holders will be considered as ineligible.  

Each Erasmus application received is checked for eligibility. Once your results are published on eSIMS, the average marks are calculated by the Erasmus coordinators. A list of applicants is drawn up for each course based on the averages, and ranked by academic performance. Placements are allocated based on the ranking. Should the case be that students from different years have submitted an application, then the students are divided by year of study.

Additionally, as is indicated in the Erasmus+ Programme Guide - Version 2 (2020), p. 271, ''Lower priority will be given to those who have already participated in mobility actions in the same study cycle under the LLP-Erasmus Programme, Erasmus Mundus Programme or Erasmus+ Programme. In the case of Erasmus Mundus Master Courses and Erasmus Mundus Joint Master Degrees, previous participation is only taken into account for scholarship holders.''  

The lists, together with an endorsement letter, are sent to the respective Heads of Department/ Erasmus Academic Coordinators/ Deans (as applicable) for their approval and recommendations. 

Once the list is endorsed by the Erasmus Academic Coordinator with recommendations, the International Office nominates you to the partner Universities and an acceptance letter is issued once the host Universities confirm the nominations. If you are not endorsed by the respective Heads of Department/ Erasmus Academic Coordinators/ Deans, a rejection letter is sent.

If you are placed on a reserve list due to the fact that your preferred Universities have been taken up by students with a better academic performance you are contacted and given the opportunity to consider other placements which might still be available, depending on your ranking.
The Erasmus+ programme provides financial support for undertaking an Erasmus+ mobility. A financial contribution for travel costs and subsistence (living costs) during your mobility is awarded. This funding is intended to cover part of the costs and therefore you are encouraged to ensure that you have additional funds to support you during your mobility.

Travel Contribution
You will receive a travel contribution based on the distance, in kilometers, between the University of Malta (Msida) and the host University. Distance is calculated by the Distance Calculator provided by the EC.

Travel allowances are allocated as follows:  
Between 100 and 449 KM: EUR 180 per participant
Between 500 and 1999 KM:  EUR 275 per participant
Between 2000 and 2999 KM:  EUR 360 per participant
Between 3000 and 3999 KM:  EUR 530 per participant
Between 4000 and 7999 KM:  EUR 820 per participant

Subsistence Contributions
Erasmus Grants are calculated on a monthly basis according to the Erasmus mobility destination country. Grants are calculated pro-rata depending on the duration of the Erasmus+ mobility period. Programme countries are split in three groups, according to average living costs:

Group 1 countries - EUR 770 per month:
Denmark, Finland, Iceland, Ireland, Luxembourg, Sweden, United Kingdom, Liechtenstein, Norway

Group 2 countries -  EUR 720 per month:
Austria, Belgium, Germany, France, Italy, Greece, Spain, Cyprus, Netherlands, Portugal 

Group 3 countries -  EUR 670 per month:
Bulgaria, Croatia, Czech Republic, Estonia, Latvia, Lithuania, Hungary, Poland, Romania, Serbia, Slovakia, Slovenia, North Macedonia, Turkey

Pre-departure meetings are organised, prior to your mobility, for clarifications about the documents required and logistics. Submit the necessary documents by no later than 40 days prior to departure:  
1. an acceptance letter issued by the host institution confirming the start and end date of the mobility
2. Erasmus+ Learning Agreement for studies/ traineeships
3. programme of studies
4. resit clearance form
5. financial identification form
6. travel insurance
7. Online Linguistic Support (OLS). [This short video will introduce OLS]. 

Accommodation arrangements
Accommodation arrangements need to be made directly by the students. Some Universities offer University accommodation, alternatively you might prefer to share a private accommodation with friends or fellow Erasmus+ students. This is entirely up to you.

We strongly recommend that you familiarise yourself with rules and regulations of the accommodation being rented prior to entering into a long term lease. It is also important to ask for a contract and a receipt for any deposits paid.

European Health Insurance Card (EHIC) and insurance
It is your responsibility to have a valid EHIC document. You must have a travel insurance policy which is valid for your stay at the host institution, covering the entire duration of the mobility. Travel insurance must cover ‘special medical intervention and repatriation’. In case of Erasmus+ traineeship you must have additional cover to your travel insurance policy to provide cover for ‘work place accident insurance’ and ‘liability insurance coverage’ for any damages caused during your Erasmus+ Traineeship at the host institution.

Erasmus+ App
The Erasmus+ programme celebrated its 30th anniversary in 2017. To mark this occasion, the European University Foundation and the European Commission developed the Erasmus+ app which includes features to facilitate your experience. 

Erasmus+ Beneficiary Grant Agreement and payments
As soon as the necessary Erasmus documents are submitted, the International Office will send you the Erasmus+ Beneficiary Grant Agreement. You are required to print two copies, initialise each page, sign the agreement and return the original Erasmus+ Beneficiary Grant Agreements to the International Office
Room 105, Administration Building
University of Malta.
This is then countersigned by the Director of the International Office. Once this process is completed, the pre-financing, amounting to 80% of the eligible grant, is issued.
The International Office is your first point of contact. If you need to amend your learning agreement, you are requested to provide an updated learning agreement with the new details, obtain necessary approvals from the home and host university and send a scanned copy of the updated document within the first two weeks of your mobility. 

Should any issues arise during the mobility, whether of academic or personal nature, we will provide support whenever possible.
Once the mobility is completed, you are required to submit the necessary documents. to the International Office, within 30 days after the end of the mobility:
1. Certificate of Attendance prepared by the host institution
2. Mobility Tool+ Online EU Survey [you will receive a link by email on the last day of your mobility]
3. transcript of results if available / applicable.

The International Office will input the results received at the host institution on eSIMS. The process adopted is that the grades obtained are converted to UM grade.
Erasmus+ pays particular attention to guidance, reception, physical accessibility, pedagogical and technical support services, and, especially, financing the extra costs for students and staff whose physical, mental or health-related conditions are such that their participation in Erasmus+ would not be possible without extra financial support (from here on referred to as 'students and staff with physical, mental or health-related conditions'). This is to ensure that you can take full advantage of your Erasmus+ mobility experience.

Each higher education institution (HEI), by signing the Erasmus Charter for Higher Education (ECHE), commits to ensuring equal access and opportunities to participants from all backgrounds. Therefore, students and staff with physical, mental or health-related conditions can benefit from the support services that the receiving institution offers to its local students and staff. 

For your access needs during your mobility, you can apply for an Erasmus+ grant for students and staff with physical, mental or health-related conditions in addition to the regular Erasmus+ study or traineeship or staff mobility grant. In preparation of your Erasmus+ mobility, you should indicate your needs and foreseen extra costs linked to your physical, mental or health-related conditions, in order to apply for the Erasmus+ special needs support grant. 

Areas that could be eligible for support linked to your Erasmus+ mobility, according to individual needs, include but are not limited to adapted accommodation, travel assistance, medical attendance, supportive equipment, adaption of learning material, an accompanying person, etc. This information is treated with strict confidentiality. Should you require further information or clarification do not hesitate to get in touch with us.