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Erasmus+ Staff Mobility for Training 2018/19

Guidelines to applicants:

Erasmus+ Staff Mobility for Training may be carried out by all Administrative/Technical staff at the University of Malta appointed by the University Council.

The staff training must be carried out at a Higher Education Institute that is a holder of an Erasmus University Charter or any public or private organisation active in the labour market or in the fields of education, training and youth. 

Applicants are advised to schedule their mobility activities between the 15 October 2018 and the 30 September 2019. 

Mobility activities taking place before or after these dates cannot be considered as eligible and will not be considered in the selection process.

In order to apply, Administrative/Technical staff are required to download and fill in the application form which must be signed by the Head of Department/Dean/Director. 

The following documents are required in order to apply:

• Application Form
• Official invitation letter from the host institution confirming the dates of the mobility period.
Staff Mobility for Training - Mobility agreement to be carried out abroad. (The agreement must be endorsed by both institutions).

When filling out the application form, Administrative/Technical staff are advised to read the information below, regarding then Duration of Mobility and the Eligible Activities Abroad

Equity and Inclusion

You can also search for a staff week which might be of interest to you. Staff weeks are published on this link

Applicants must submit one original application form at the following address:

International Office,
Room 105,
Administration Building,
University of Malta.

Incomplete application forms will not be accepted.

Late applications will not be considered.

All applicants will receive a receipt when submitting their application.


Selection of Erasmus+ beneficiaries:

Following the deadline, all applications will be considered for eligibility and will then proceed to the next stage of selection as outlined in the Erasmus+ programme guide issued by the EC. 

The applications will be reviewed by two external assessors who will evaluate applications according to the established guidelines. Both independent assessors are provided with the "Erasmus+ Staff Mobility 2018/19 Independent Assessors Handbook". Scoring will be awarded on the open-ended questions included in Section "Further Information" of the application form. 

The results of the two independent assessors will be submitted for the review of the ESGAC (ERASMUS Selection Grant Allocation Committee). The latter will rank applicants according to the scoring achieved and award grants according to the budget and number of mobilities that can be awarded this year. 

Applicants who will not be awarded a grant on the basis of lack of funding will remain on a reserve list and will be awarded grants if funds become available.

All applicants are notified by email, and by post regarding the selection results.

Priority shall be given to first time applicants however, the scoring that will be awarded for all other questions will ensure a fair chance of selection for all candidates. 

Priority shall be given to Administrative/ Technical members of staff.

Duration of mobility:

The eligibility period of the Erasmus+ Staff Training mobility will be between the 15 October 2018 and 30 September 2019.

The minimum duration for an Erasmus+ Staff Training mobility is of 2 working days and the maximum duration is that of 2 months.

The individual support (subsistence allowance) will cover up to one day prior to the start of your Staff Mobility and up to one day after the end of your mobility period. 

Eligible activities abroad:

The partner institutions must agree in advance on the mobility agreement to be achieved by the visiting staff. Staff mobility training periods support the professional development of HEI non-teaching staff in the form of training events abroad (excluding conferences) and job shadowing/ observation/ periods/ training at a partner HEI.

Venue of the Activity:

Staff must carry out their mobility activity in any programme country different from the country of the sending organisations and country of residence.

Financial rules for Mobility for training:

All selected Erasmus+ beneficiaries will receive a grant through the International Office, which will partially cover the expenses incurred abroad. Members of the Academic body selected to undertake Erasmus Staff Mobility for Training must contact the International Office. Two months prior to the mobility beneficiaries are requested to submit the documentation requested by the International Office.

Selected applicants are eligible to receive funds to partially support their visit.  Funds eligible for Erasmus+ Staff Mobility for Training are made up of two components; Travel contribution and Individual support (Subsistence).

Travel Contribution 

Travel contribution is calculated using a Travel distance calculator supported up by the European Commission.  Distance is calculated between start and end location of the mobility in straight lines from one location to another. Beneficiaries will be requested to present a copy of their flight tickets prior to departure. 

The grants will be issued as follows:

Travel Distance Amount
Between 100 and 499KM 180 EUR per participant
Between 500 and 1999KM 275 EUR per participant
Between 2000 and 2999KM 360 EUR per participant
Between 3000 and 3999KM 530 EUR per participant
Between 4000 and 7999KM 820 EUR per participant
8000KM or more 1100 EUR per participant
Beneficiaries proceeding on Staff Mobility for Training should submit a copy of the certificate of attendance which includes the start and end date of the mobility and the participant's report once they complete their mobility.  Kindly note that the individual support (subsistence allowance) will only cover up to one day prior to the start of your Training Staff mobility and up to one day after the end of your mobility period. If travel takes place before or after the allowed margin of one day before and after the actual mobility period, the Individual Support will be eligible only from the first day of the mobility itself.

Individual Support (subsistence) 

Costs directly linked to the subsistence of participants during the mobility will depend on the destination of the mobility. Individual Support (Subsistence) is calculated using the daily minimum-maximum guide rate issued by the European Commission as per Erasmus+ Programme Guide. 

Beneficiaries are kindly reminded that same costs funded through other European Community programmes or other funds cannot be claimed twice. 

Travel arrangements not directly related to the Erasmus+ Staff mobility for training such as travel to conferences or any other visits before/after the Erasmus+ mobility will not be considered eligible.

If the number of applications received exceeds the funding available, the Erasmus+ Staff Grant Allocation Committee reserves the right to limit the funding  to 7 days including travel for each beneficiary. 

Receiving Country Grant Allocation per day

Norway, Denmark, Luxembourg, United Kingdom, Iceland, Sweden,

Ireland, Finland, Liechtenstein 


Netherlands, Austria, Belgium, France, Germany, Italy, Spain, Cyprus,

Greece, Portugal 


Slovenia, Estonia, Latvia, Croatia, Slovakia, Czech Republic, Lithuania,

Turkey, Hungary, Poland, Romania, Bulgaria, FYROM 



Further Information 

If you require any further information please contact us at:

International Office,
Room 105, Administration Building,
University of Malta
Msida, Malta
Telephone number: +356 2340 3416/2804


Last Updated: 21 November 2018

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