This training session is designed to equip administrative staff from Faculties, Institutes, Centres, and Schools with the essential knowledge and procedures related to the administration of Ph.D. students, in order to process a Ph.D. item within the Faculty channels and send the necessary information to the Doctoral Academic Committee (DAC).

The session will guide participants through the relevant University Ph.D. Regulations and Faculty Bye-laws, with a practical emphasis on common administrative workflows. Particular attention will be given to admissions requirements, the organisation and planning of the Faculty Doctoral Committee, students’ progress, requests for transfers from M.Phil. to Ph.D. studies and the examination process for an eventual Ph.D. award.

By the end of this session, participants will be able to:

• Understand and apply the University’s Ph.D. Regulations and the relevant Faculty Bye-laws in administrative procedures.
• Accurately process Ph.D. student documentation through Faculty channels and submit information to the Doctoral Academic Committee.
• Support the organisation and operation of the Faculty Doctoral Committee.
• Track and report on Ph.D. students’ academic progress effectively.
• Understand procedures related to transfers from M.Phil. to Ph.D. studies.
• Manage the administrative steps involved in the Ph.D. examination and award process.

The workshop provides a comprehensive understanding of the General Regulations governing
undergraduate and postgraduate awards, as well as the specific Course Bye-laws. Participants will
explore the purpose and application of these regulations, enabling them to offer informed
guidance to prospective and current students.

Furthermore, this workshop will also focus on the practical aspects of drafting and amending
Course Bye-Laws, offering step-by-step guidance on interpreting existing regulations, identifying
necessary amendments, and ensuring compliance with institutional requirements. Through
practical examples and discussion, participants will develop the skills needed to effectively
contribute to the drafting and revision process. 

By the end of the workshop, participants will be able to:

• explain and apply General Regulations and Course Bye-laws to assist students effectively;
• interpret and apply General Regulations and Course Bye-Laws in various student-related
  scenarios to provide accurate guidance;
• draft new and amend existing Bye-Laws, ensuring alignment with institutional regulations
  and academic requirements.

This training provides a detailed overview of the procedures governing Boards of Examiners for Bachelor and Master dissertations, introduced in January 2017. Participants will gain a clear understanding of the composition and responsibilities of the Board of Examiners, the role of the Chair, and the key aspects of the dissertation examination process.

This session will cover essential topics such as the use of oral examinations, the criteria for determining referrals and re-examinations, and best practices for ensuring a fair and transparent assessment process. Through real-life scenarios and guided discussions, participants will have the opportunity to clarify complex cases and receive guidance on correct procedures.

By the end of the workshop, participants will be able to:

• Explain the composition, roles, and responsibilities of the Board of Examiners in the dissertation assessment process;
• Apply the correct procedures for evaluating dissertations, including decisions on oral examinations, referrals, and re-examinations;
• Provide accurate guidance on dissertation examination procedures, ensuring compliance with the University regulations and consistency in assessment decisions.

This training session provides administrative staff within Faculties, Institutes, Centres, and Schools (FICS) with an understanding of the revised process for submitting programmes of study for courses scheduled to run in the academic year 2026/27.

The session will explain how proposed changes to programmes should align with recommendations arising from Annual and Periodic Programme Reviews, as required for all programmes of study that include a taught component of at least 30 ECTS credits.

Participants will also gain clarity on how these programme revisions affect the related study-units, ensuring that all updates are accurately reflected and compliant with current procedures.

By the end of the session, participants will be able to:

• Understand the revised process for submitting programmes of study for the 2026/27 academic year;
• Identify how Annual and Periodic Programme Review recommendations should inform programme changes;
• Apply the correct procedures when updating or revising study-units linked to approved programmes;
• Ensure compliance with institutional requirements and timelines for programme and study-unit submission;
• Support academic staff effectively throughout the programme update and submission process.

This session is designed for administrative staff involved in the admissions process. Attendees will learn key features of the Student Information Management System (SIMS), with a focus on the ACD screen. These tools will enable staff to efficiently retrieve and analyse data, generate applications, and input recommendations. Additionally, various data retrieval methods will be explained.

The session will also cover topics related to General Entry Requirements and Special Course Requirements. Participants will gain an understanding of the structure and key components of the Matriculation Certificate, the International Baccalaureate, and the European Baccalaureate programs.

By the end of the workshop, participants will be able to:

• Navigate and use the SIMS ACD screen to manage admissions data;
• Use SIMS tools to generate applications, input recommendations, and retrieve data efficiently;
• Understand and assess entry requirements for the Matriculation Certificate, International Baccalaureate, and European Baccalaureate programs.

This session provides essential information on student progression at the University of Malta, with a focus on the relevant General Regulations. Through real case examples, participants will gain a practical understanding of how to handle progression-related matters within their respective Faculty, Institute, Centre, or School. By the end of this training, participants will be better equipped to make informed decisions regarding students' progression status.

By the end of the workshop, participants will be able to:

• Interpret the General Regulations governing student progression and apply them in relevant cases;
• Identify and analyse common progression scenarios, using real-life examples to determine appropriate actions;
• Make informed decisions on student progression within their academic entity, ensuring compliance with university policies.

This training session introduces participants to the wide range of student support services available throughout a student’s academic journey at the University of Malta. The session will provide staff with clear guidance on how to address different situations involving students, including the appropriate use of support channels and referral procedures. Participants will also be given up-to-date information on both established and new services offered by the Office of the Registrar.

The session will cover the proper procedures for reporting breaches of regulations, offences, and complaints, while emphasising the importance of adhering to established timelines as outlined in the University regulations. The trainer will also provide practical examples and allow time for participants’ questions to ensure clarity and confidence in applying these procedures.

By the end of the session, participants will be able to:

• Identify the range of student support services available at the University of Malta;
• Recognise the correct procedures for addressing student-related issues and directing students to the appropriate support channels;
• Apply the guidelines provided by the Office of the Registrar when preparing reports on breaches of regulations, offences, or complaints;
• Demonstrate an understanding of the timelines and requirements outlined in University regulations;
• Gain confidence in handling real-life situations involving student support, with the ability to seek clarification when needed.

This workshop provides administrative staff with a comprehensive understanding of the University’s regulations, procedures, and guidelines that shape a student’s life cycle — from admission through progression to graduation. The workshop will highlight key provisions, clarify procedures, and address common areas of uncertainty. By strengthening knowledge of the regulatory framework, the session aims to ensure that staff are equipped to provide accurate guidance, support students effectively, and apply policies consistently across Faculties, Institutes, Centres, and Schools. 

Please note: Attendance at this training is mandatory for all newly recruited administrative employees working within FICS or in direct contact with students.

By the end of the workshop, participants will be able to:

• Identify the main regulations, procedures, and guidelines governing the student journey at the University;
• Apply the correct provisions when handling student-related administrative matters;
• Recognise the responsibilities of administrative staff in ensuring compliance with University policies;
• Navigate the student life cycle with greater confidence, from application to graduation;
• Provide accurate and consistent advice to students, colleagues, and academic staff regarding University procedures.