IT Services

Video conferencing

Video conferencing

Video conferencing is the simultaneous transmission of video and audio between two or more geographically remote sites. Through this technology, geographically distant users are able to see and talk to each other in real-time. Video conferencing is not only limited to audio-visual links but can also incorporate the real-time sharing of data from computer-based presentations and videos.

Video conferencing may take the form of one-to-one web conferences through software (e.g. Zoom and Google Meet) installed on a personal device, or it may be held in a dedicated room setting with a specialised camera and audio setup.

IT Services offers high-quality video conferencing services through the GÉANT high-speed research and education network. The GÉANT network connects the research networks in 40 European countries and is also interconnected with other research networks across the world.

There are several applications and benefits of video conferencing. The main benefits derived from the use of this technology are financial and time savings. In addition, video conferencing is a green technology since it reduces the need to travel. In the educational context, video conferencing can be used for:

  • Lectures, meetings and conferences - Staff and students at remote sites can participate in interactive lectures, meetings and conferences saving on travel costs and time.
  • Research reviews and assessment - Video conferencing enables local tutors and students to interact with external examiners in the assessment of dissertations and theses.
  • Expert sessions - Staff and students are able to interact with experts or guest speakers at remote locations. Similarly, local experts can conduct interactive sessions with students situated at remote locations.
  • Collaborative working - Staff and students can discuss projects with persons located at remote sites.
  • Interactions with people at 'inaccessible' sites - Students can interact with people located at venues (e.g. an engineering workshop or an operating theatre) which are logistically inaccessible to groups of students.
  • Vendor communications - Staff can interact with international vendors before purchasing equipment for their department. They can follow product demonstrations and clarify any issues they have about any aspect of the equipment.
  • Staff recruitment - Video conferencing can be used to conduct interviews with prospective staff located at a geographical distance.

Main Campus

  • IT Services Building TR107 (Level 1) - 20 seats
  • IT Services Building VC Hall 101 (Level 1) - 60 seats
  • IT Services Building VC Hall 102 (Level 2) - 34 seats
  • Arts Lecture Theatre - Old Humanities Building - 216 seats
  • Lecture Theatre 1 (Level 1) - Dun Mikiel Xerri, Lecture Centre - 157 seats
  • Lecture Theatre 2 (Level 2) - Dun Mikiel Xerri, Lecture Centre - 148 seats
  • LC116 (Level 1) - Dun Mikiel Xerri, Lecture Centre - 36 seats

Gozo Campus

  • UGC Hall 05 (Level 0) - 40 seats
  • UGC Board Room - 8 seats
  • UGC Rm 2 - 18 seats
  • UGC Rm 4 - 8 seats

Academics wishing to make use of video conferencing rooms for some or all of their study-units are requested to inform their Faculty Office accordingly. The Faculty Office should then indicate the need for video conferencing technology when booking rooms through the relevant Scheduling Office booking form.

For one-off events where the video conferencing service is needed, kindly contact the Conferences & Events Unit and indicate that such a service is required.

Consultation meetings
IT Services offers one-to-one consultation meetings to guide staff on the use of the video conferencing facilities. To set an appointment, contact the IT Service Desk.